Accounts Payable Process Reconciliation Representative

OverviewBloomberg delivers critical information in a world where information matters. We give influential decision-makers in business, finance and government a competitive edge by connecting them to a dynamic network of news, people and ideas. To do that, we need a constant flow of ideas, energy, innovation, which is where you come in. At Bloomberg, you will have the opportunity to go above and beyond and to take risks. Be a part of an organization that is entering new markets, launching new ventures and pushing boundaries. Our ever-expanding array of technology, data, news and media services fosters innovation and empowers clients - and offers nearly limitless opportunities for career growth.

Our TeamThere are many responsibilities involved in running a business successfully, but maintaining strong control over Accounts Payable is among the most crucial. We are the team to ensure that company\''s payables are legitimate and accurate, and we provide a professional customer service to internal and external stakeholders, as well as consistently maintain controls. In this role you will be working on various aspects of Accounts Payable processing in a dynamic and fast paced environment.

Role responsibilities

You will be responsible for scanning and indexing invoices in the OCR tool, and reconciling invoices against the SOR, running ad-hoc tasks, controls and projects assigned to you and to provide a positive experience for those you work with.

To be successful, you will need strong attention to detail and be an excellent problem solver. You can balance high workload yet understand the importance of controls. You have excellent communication and prioritization skills, an ability to present ideas about process improvements and to question status quo. You thrive in a dynamic, open-plan, team environment, and you know what customer service really means.

What you’ll be trusted to do

Perform daily reconciliation of incoming invoices for EMEA and APAC across email inboxes, OCR system, and SAP, ensuring timely and accurate completion.

Monitor AP email inboxes and validate that invoices are properly scanned and captured by the OCR system.

Correct and update invoice fields in the OCR system when necessary; conduct root cause analysis for recurring issues.

Track and escalate discrepancies through internal ticketing systems and distribute daily reports to relevant stakeholders.

Ensure all invoices meet company requirements and comply with established Service Level Agreements (SLAs).

Collaborate with technical teams to monitor, troubleshoot, and resolve OCR or invoice processing errors.

Partner with the Invoice Processing and Supplier Lifecycle/Onboarding teams to maintain accurate vendor records.

Communicate effectively with vendors and internal stakeholders regarding invoice validation and resolution of issues.

Support change management efforts and communicate process updates to vendors, stakeholders, and P2P teams.

Contribute to process documentation updates and recommend opportunities for workflow optimization.

Assist with invoice processing, month-end close tasks, reporting, and ad hoc AP-related requests.

Maintain professionalism, punctuality, and accuracy in accordance with departmental policies and procedures.

Qualifications

Bachelor''s Degree or equivalent experience

Effective corporate communications skills, both mutual and writing

Excellent time management, organizational and presentation skills

Good Microsoft Excel skills - pivot tables, vlookups, etc.

Knowledge of basic Financial and Accounting terminology

Nice to have

Prior experience with Kofax or an OCR tool

Knowledge of Agile Scrum framework

Invoice processing knowledge

Prior experience with SAP in Accounts Payable or Procurement department

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