Workshop Administrator

AR877 – Workshop Administrator

Location: Hoo, Kent

Salary: £26,000 - £30,000 per annum DOE

Overview: First Military Recruitment are currently seeking a Workshop Administrator on behalf of one of our clients.

The Workshop Administrator will be responsible for the administration and coordination of workshop activities, ensuring all work in progress, timesheets, invoicing, and compliance documentation are processed accurately and efficiently.

Our client strongly encourages applications from ex-military personnel however, all candidates will be considered.

Duties and Responsibilities:

• Create and process all Work in Progress (WIP) job cards in a timely manner, including all required Health & Safety documentation.
• Enter engineer timesheet data onto the system accurately and within required timescales.
• Monitor and control costs by checking timesheets, job sheets, and parts invoices.
• Invoice completed WIPs promptly, ensuring departmental performance targets are achieved.
• Maintain the workshop diary and coordinate engineer job allocations.
• Liaise with Sales and Service departments regarding refurbishment projects and short-term rental activities.
• Raise purchase orders and process goods received as required.
• Ensure inspections are completed and remain current for all applicable equipment within the depot.
• Submit holiday and sickness documentation to HR and update internal systems accordingly.
• Maintain and update spreadsheets relating to engineer Health & Safety requirements.
• Receive, verify, log, and file incoming sales packs, ensuring all relevant inspections and estimates are completed.
• Maintain monthly KPI and KPA records and supporting documentation.
• Provide administrative support to the Equipment Preparation Manager.
• Carry out general administrative duties as required.

Skills and Qualifications:

• Excellent organisational and administrative skills.
• Strong attention to detail with a methodical approach to work.
• Proficient in Microsoft Office, particularly Word and Excel.
• Strong communication and interpersonal skills.
• Ability to work effectively under pressure and manage multiple priorities.
• Proactive and self-motivated approach to work.
• Previous experience in a workshop, service, engineering, fleet, logistics, or similar administrative environment would be advantageous.