Warehouse Administrator Assistant

A leading food manufacturer is looking for a Warehouse Administration Assistant to work on the premises of its modern, automated, and clean site in the centre of Gloucester.


Location: Gloucester
Hours per week: 40 hours
Assignment length: 7.5 months
Pay: Between £26,000 and £30,000 based on experience

About the Role:
The Warehouse Administrator plays a key role in coordinating and supporting warehouse operations to ensure efficient scheduling, transport management, reporting, and compliance. This position involves close collaboration with internal departments and external partners to manage inbound and outbound logistics, maintain accurate records, and uphold safety and hygiene standards.

The successful candidate will be meticulous, organised, and able to work in a fast passed factory environment. They will be required to maintain necessary safety and quality standards for material handling and storage. They must have a mind-set that supports our focus on Quality and Safety first.

What You''ll Be Doing:

Scheduling andamp; Transport Management

• Plan and schedule inbound and outbound deliveries in alignment with production requirements and warehouse capacity.
• Communicate effectively with hauliers, suppliers, and internal teams to confirm inbound and outbound delivery slots.
• Use transport management and internal warehouse booking systems to monitor and track all warehouse movements.
• Resolve scheduling conflicts and delays proactively.
• Coordinate return of reusable packaging to suppliers and pooling solution providers.
• Maintain positive relationships with hauliers and suppliers.
• Ensure compliance with site procedures and workplace transport regulations.
  

Communication andamp; Cross-Functional Support

• Act as a liaison between warehouse, production, planning, and supply chain teams.
• Escalate issues that may impact production or delivery schedules.
• Support as required in relation to transport documentation: production, digitisation, archiving and retrieval.
• Support continuous improvement initiatives in warehouse operations, including:
  • 5S Implementation
  • Process Mapping andamp; Waste Elimination
  • Layout Optimization
  • Technology Integration
  • Standard Operating Procedures (SOPs)
• Support with departmental projects.
  

Reporting andamp; Performance Monitoring

• Compile and analyse data from multiple sources to track daily departmental activity.
• Monitor and report on key department performance indicators (KPIs), such as:
  • Warehouse utilisation
  • Goods in/out volumes
  • Delivery performance
  • Waste levels
  • Hygiene and quality control
• Produce management-level presentations based on stored statistics and performance data.
  

Safety, Hygiene andamp; Equipment Maintenance

• Support the creation and upkeep of Risk Assessments.
• Monitor the condition of departmental Material Handling Equipment (MHE) and schedule maintenance as needed.
• Conduct Storage and Racking Inspections and maintain accurate records.
• Complete hygiene audits within the department.
• Support with preparation for a completion of internal and external audits.
  

Operational Support During Abs