Trust Finance and Operations Administration Officer

Trust Finance and Operations Administration OfficerThe Trust Finance and Operations Administration Officer will join the central admin team, to provide administrative support to the business service teams, inclusive of Finance, Estates and Digital Strategy. The role will support the ongoing development of high quality service delivery to Trust schools in the areas of Finance and Operations.

Responsibilities

Provide high quality day-to-day administrative support across finance and operations, carrying out a wide range of processing, data entry and administrative tasks

Maintain accurate records of financial transactions and assist with monthly reconciliations and reporting

Coordinate procurement activities, ensuring value for money and adherence to Trust procurement policies and legal thresholds

Maintain and update the Trust’s contracts register, including service-level agreements, lease agreements, and preferred suppliers

Support the Digital Strategy Manager with the coordination of Trust-wide IT projects and initiatives

Assist the Estates Manager with the coordination of planned and reactive maintenance across all Trust sites

Support compliance with statutory and health and safety requirements by supporting the Estates manager with tracking certification, inspection dates, and contractor visits

About you

Excellent verbal and written communication skills

Previous experience in an administration role and an understanding of key principles required to deliver effective administration support (previous education experience is not essential)

Experience of working with Finance policies and procedures

Experience of working within and developing policies

Experience of managing inventories for assets

Experience of project work

Strong organisational skills and a clear understanding of the principles of effective administration

The ability to prioritise in a busy working environment with multiple stakeholders

How to applyInterested candidates should complete the online application via the My New Term portal. In compliance with Safer Recruitment guidelines, CVs cannot be accepted and you will need to complete an online application form to be considered for this position.

Closing Date: 9am 29th September 2025

Interviews to be held week commencing: 6th October 2025

For more information about this role, can be found in our candidate information pack.

The Gallery Trust is committed to safeguarding and promoting the welfare of all children and expects all staff to share this commitment. Any offer of employment with The Gallery Trust is subject to verification of ID and qualifications, satisfactory evidence of the right to work in the UK, health clearance, NCTL and Enhanced Disclosure and Barring Check. The Gallery Trust is an equal opportunities employer, and we welcome applications from candidates from all ethnic and community ..... full job details .....