Transport Administrator

Transport Administrator
Location: Northampton
Salary: £29,750 per annum
Job Type: Permanent, Full-Time
Working Hours: Monday to Friday, 37.5 hours per week (8-hour shifts including a 30-minute unpaid break)
The OpportunityWe are seeking a highly organised and detail-oriented Transport Administrator to join a busy transport operation based in Northampton. This is an excellent opportunity for an experienced administrator to play a key role in supporting transport compliance, fleet administration, and operational reporting within a fast-paced logistics environment.
The successful candidate will help ensure transport operations remain safe, efficient, and compliant through accurate record keeping, monitoring, reporting, and effective communication with drivers, managers, and external service providers.
Key Responsibilities

• Maintain accurate and up-to-date transport compliance records and documentation.
• Process, monitor and track vehicle defect reports, ensuring issues are recorded and escalated where required.
• Support the preparation and distribution of compliance reports and performance data.
• Monitor driver licence records and associated compliance documentation.
• Assist with driver hours and Working Time Directive administration.
• Liaise with drivers, vehicle maintenance providers, and operational teams to obtain and verify information.
• Support internal and external audits by providing accurate documentation and evidence.
• Monitor fleet compliance records, including servicing, inspections, and MOT schedules.
• Update transport and compliance systems on a daily basis.
• Assist with compliance reviews, investigations, and continuous improvement initiatives.
• Provide general administrative support to the wider transport management team.

• Previous experience within a transport, logistics, compliance, or fleet administration environment.
• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• Good analytical and numerical abilities.
• Excellent written and verbal communication skills.
• Strong IT skills, including Microsoft Excel, Word, Outlook, and Teams.
• The ability to manage multiple priorities and work effectively to deadlines.
• A professional and confidential approach when handling sensitive information.

• Knowledge of transport compliance regulations.
• Understanding of driver hours, tachograph legislation, and the Working Time Directive.
• Experience using transport compliance or tachograph management systems.
• Previous experience within a transport compliance team.

• Competitive salary of £29,750 per annum
• Permanent, full-time position
• Monday to Friday working pattern
• Opportunity to work within a supportive and professional transport team
• Ongoing training and development opportunities