Theatre Administrator

Theatre Administrator

Location: Cambridge

Salary: £28,922 per annum, pro rata from an FTE of £33,788.

Vacancy Type: Permanent, Full Time (Term Time only plus 15 days, 37.5 hours per week)

Staring: September 2026

The Perse School is seeking to appoint a Theatre Administrator to work within the Perse Drama and Theatre Department. This is an exciting opportunity for a proactive and adaptable individual to contribute to the smooth running of the department.

The Perse Drama and Theatre Department is a vibrant and ambitious part of the School’s performing arts provision, based in the Peter Hall Performing Arts Centre. The department offers pupils opportunities to develop as performers, theatre-makers, technicians, designers and creative collaborators, supported by excellent facilities including a flexible auditorium, rehearsal and exhibition spaces, dressing rooms, props and wardrobe stores, workshop and production areas.

The Perse Academy of Performing Arts, known as PAPA, forms part of The Perse’s wider performing arts provision. It offers drama, musical theatre, dance and singing opportunities for children and young people and is open to all. PAPA welcomes a broad range of ages and abilities, encouraging confidence, creativity and community through high-quality performing teaching and performance opportunities.

The Theatre Administrator has oversight of the administrative functions of the Performing Arts Centre (PAC), Theatre Productions and Perse Academy of Performing Arts (PAPA). The role includes maintaining accurate records, registers, booking information, parent communications, event documentation and other supporting administrative processes.

The post holder will have strong organisational skills with an ability to work independently and problem-solve. Attention to detail and accurate communication are required. Time management and prioritisation of work will be required whilst working across many aspects of the Theatre and PAC provision.

Key Responsibilities

Assist with the organisation, development and successful delivery of PAC events, school events and drama productions, and the Perse Academy of Performing Arts.

Production/PAC Operations

• Maintain the PAC calendar on SharePoint.
• Liaising closely with the director and production manager, responsibility for administrative elements of school productions.
• Assist with sourcing props and costumes for school productions.
• Publish production rehearsal schedules to pupils and parents.

Communications

• Create PersePosts for all school production communications.
• Assist with all Perse Theatre and PAPA social media accounts.
• Produce and publish theatre and PAPA newsletters.

Front of house / box office

• Act as Front of House Manager for some events in the PAC providing a high-quality front of-house service (training will be provided).
• Manage the school’s online box office for Theatre events including responding to enquiries regarding tickets

Skills and Experience

• Strong organisational and administrative skills, ability to plan and prioritise, whilst multi-tasking across a range of areas of responsibility.
• ICT skills.
• Problem solving skills and a ‘solution’ based approach to complex situations.
• Initiative, using judgement of when to inform senior staff of issues arising.
• Proactive, can-do attitude and willingness to learn new skills.
• Experience working with young people and empathy for pupils, parents, staff and the community. Desirable:
• Experience of working in venues, either front or back of house.
• Respects and values the different experiences, ideas and backgrounds others can bring to work.
• Experience of administration in a busy environment.
• Strong written communication and proofreading skills.
• Willingness to work occasional evenings and weekends.
• Experience in Arts Administration

Qualifications

• A Level (or equivalent) education.
• Degree and relevant administrative qualifications are desirable.

Closing date: Thursday 9th July at midday but applications will be considered as they are received; The Perse School reserves the right to make an appointment before the closing date.

The School actively supports equality, diversity and inclusion and encourages applications from all sections of society.

To Apply

If you feel you are a suitable candidate and would like to work for The Perse School, please click apply to be redirected to their website to complete your application.

The Perse School recognises that an important element in safeguarding our pupils is a robust recruitment process that incorporates measures to deter, reject or identify people who might abuse children, or who are otherwise unsuited to work with them. We are committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo child protection screening appropriate to the post including: references from previous employers, a Disclosure and Barring Service check at the enhanced level, as well as eligibility to work in the UK (in compliance with UK immigration regulations).All work carried out at the School on a regular basis amounts to regulated activity.  This role is also exempt from the Rehabilitation of Offenders Act 1974.

Safeguarding and promoting the welfare of children is everyone's responsibility. The School is committed to acting in the best interests of the child so as to safeguard and promote the welfare of children and young people. The School requires everyone who comes into contact with children and their families to share this commitment. Interviews will be conducted in person, and they will explore candidates’ suitability to work with children.