Temporary Speakers Logistics Assistant

Temporary Speakers Logistics Assistant

Location: London-Hybrid
Type: Temporary Contract
Rate: £25 per hour
Duration: 2 months Part time
Start Date: July

Our client, a dynamic and fast-growing Events company, is looking for a highly organised and proactive Speaker Logistics Assistant to support their content team in delivering top-tier speaker experiences for flagship in-person events and virtual Retail Meetup programs. This temporary role is perfect for someone who thrives on coordination, clear communication, and attention to detail-ensuring every speaker interaction is seamless from onboarding to live delivery.

Key Responsibilities:

• Support the Senior Speaker Logistics Manager in day-to-day speaker coordination
• Onboard speakers by collecting bios, headshots, and contact details
• Maintain a well-organised, up-to-date database of all speaker information
• Communicate with speakers via email and phone in a professional, timely manner
• Create and manage data merges to support speaker communications and marketing
• Act as the primary point of contact for speakers , supporting show flows and logistics
• Liaise with third-party providers (e.g., A/V teams) to ensure smooth event execution
• Make regular edits and updates to the event website
• Maintain accurate speaker and agenda information across the show app
• Ensure consistency and accuracy of speaker details across all platforms and documentation
• Coordinate with an in-house artist to produce custom speaker caricatures
• Assist with speaker registration and manage speaker enquiries
• Perform general admin, auditing, and other duties as needed

Your Experience andamp; Skills:

• Experience in speaker logistics, event coordination, or a related administrative role
• Confident in working with senior-level stakeholders (VP, C-suite)
• Strong understanding of conference content and agenda structures
• Exceptional attention to detail and organisational skills
• Proactive, reliable, and able to manage multiple tasks independently
• Comfortable in a fast-paced, dynamic environment

What''s on Offer:

• Competitive hourly rate of £25
• Join a collaborative and close-knit content team (2-4 people)
• Contribute to the success of high-profile, industry-leading events
• Take ownership of meaningful responsibilities in a supportive team culture

If you''re an organised, detail-focused communicator who enjoys working behind the scenes to create outstanding event experiences, we''d love to hear from you.

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