Team Leader/Office Manager | Manchester University NHS Foundation Trust

Overview

We are looking for an experienced, highly motivated and enthusiastic team leader / office manager to provide secretarial and administrative support to the Sleep Services department, within Respiratory Medicine. You will work as part of a friendly secretarial team, with excellent communication skills, the ability to work calmly under pressure using your own initiative, and the ability to prioritise work to meet deadlines.Responsibilities

Sorting and distribution of incoming mail, both electronic and paper form, ensuring all supporting documentation (notes, x-rays and results) are available for medical staff to review.Ensuring urgent matters are brought to the attention of the appropriate person in a timely fashion; reporting problems or issues to senior staff and seeking clarification if unsure of procedure.Processing referrals in a timely manner, prioritised by medical staff, and ensuring cancer targets are met where appropriate.Demonstrating office procedures to new staff and providing appropriate training.Committed to on-the-job learning (e.g., expansion of medical terminology knowledge, relevant policies and procedures).Liaising with GPs and other external agencies regarding referrals/results to ensure the minimum data set is recorded on HIVE.Working closely with the ILD/CC Specialist Nursing teams and Departmental Pharmacists.Attending weekly PTL meetings with the Operational Manager and Outpatient Bookings team.Validating the Patient Pathways using HIVE.Qualifications and Skills

Good standard of general education.Previous comprehensive secretarial experience.Good level of computer literacy; proficient in HIVE, Microsoft Word and Excel.Ability to work as part of a team with a flexible approach to work; willing to assist colleagues and cover for sickness and annual leave when required.Ability to work under pressure and prioritise tasks to meet deadlines.Organisational Context

MFT is one of the largest NHS Trusts in England, with a diverse and expansive service network across Manchester, Trafford and beyond. The organisation is digitally enabled, with the Electronic Patient Record system Hive launched in September 2022. We are committed to inclusion, equality of opportunity and diversity, and offer opportunities for career development within a supportive environment.Additional Information

To find out more about the key responsibilities and the specific skills and experience needed, please refer to the Job Description and Person Specification attachments under the ‘Supporting Documents’ heading. Review the Candidate Essentials Guide to understand the Trust, our benefits, and how we care for you as you care for others. The Diversity Matters section highlights our commitment to equality and inclusion. If you have special requirements to help with your application, email resourcing@mft.nhs.uk.We’re looking forward to hearing from you!This advert closes on Friday 12 Sep ..... full job details .....