Team Assistant

TEAM ASSISTANT
  
A global investment bank is seeking an experienced, well-organised and hardworking Assistant to assist in supporting the Controllers team in EMEA, working 5 days in the office per week for 12 months.
  
TEAM ASSISTANT ROLE:

• Providing MD-level support
• Providing general support to the wider team in EMEA - Analyst, Associate, VP, MD in conjunction with 3 other senior assistants and a floor admin
• Updating and maintaining internal office systems (e.g. GS Space, RMS, Cyborg)
• Booking events 
• Working with the team and the Assistant team to onboard new hires
• Being responsible for diary and calendar management for bankers
• Coordinating and scheduling meetings and conference calls across multiple time zones
• Managing a high volume of phone calls and emails, relaying information in a timely and accurate manner
• Coordinating room bookings for internal and external meetings and VCs across multiple locations
• Coordinating travel arrangements for the team, including visa applications, international flight and accommodation bookings and car bookings
• Undertaking expense management and preparation
• Taking on ad hoc tasks while maintaining workflow
• Supporting teams in day-to-day issues, needs and queries

• Minimum 4 years’ experience in financial services, of which 2 years of direct experience as either a Personal Assistant or Administrative Assistant, preferably within Banking
• Excellent knowledge of the Microsoft Office suite, particularly Outlook, Word, Excel, PowerPoint and SharePoint
• Ability to be proactive, use initiative and multi-task, as well as prioritise
• Team player with experience of working in a large team with strong interpersonal and organisational skills
• High level of discretion/confidentiality when handling sensitive and confidential information