Site Secretary

Job Title: Site Secretary

Location: Scotland (Energy from Waste Facility)

Company: H9 Talent Solutions

About the Role

H9 Talent Solutions is seeking a highly organised and proactive Site Secretary to support operations at a leading Energy from Waste (EfW) facility in Scotland. This role is pivotal in ensuring the smooth day-to-day administrative functioning of the site, supporting both management and operational teams in a fast-paced, safety-critical environment.

Key Responsibilities

• Provide comprehensive administrative support to the Site Manager and wider site team
• Manage site documentation, including reports, permits, and compliance records
• Coordinate meetings, prepare agendas, and take accurate minutes
• Maintain filing systems (electronic and hard copy) in line with company and regulatory requirements
• Act as the first point of contact for visitors, contractors, and external stakeholders
• Support health, safety, and environmental documentation processes
• Assist with procurement processes, including raising purchase orders and tracking deliveries
• Handle incoming communications (emails, calls, correspondence) and distribute appropriately
• Support onboarding processes for new staff and contractors
• Ensure office supplies and site facilities are maintained efficiently

Requirements

• Proven experience in an administrative or secretarial role, ideally within industrial, energy, or construction environments
• Strong organisational and multitasking skills with excellent attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Ability to work independently and manage competing priorities
• Excellent communication and interpersonal skills
• Familiarity with health & safety procedures and documentation is desirable
• Experience with document control systems is an advantage

Personal Attributes

• Professional and approachable manner
• Strong problem-solving skills and initiative
• High level of confidentiality and integrity
• Adaptable and resilient in a dynamic working environment

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