Site Coordinator

Site Coordinator (SCO)

Rate: -20.00 - -30.00 per hour (PAYE)
(Umbrella rate available on request)
Contract Duration: 01/06/2026 - 28/01/2028
Working Pattern:

• 84 hours per week
• 12-hour shifts
• Rotational schedule: 3 weeks on / 3 weeks off
  Overtime: N/A
  Work Type: Onshore / Site-based

Role Overview

We are recruiting an experienced Site Coordinator (SCO) to support the safe, efficient, and compliant execution of large-scale construction projects. The Site Coordinator manages administrative and coordination activities on site and acts as a central point of contact for all internal and external stakeholders involved in project execution.

The role reports functionally to Site Management and disciplinarily to the Back Office Team Lead. You will play a critical role in daily planning, coordination, reporting, and communication, ensuring site operations align with company procedures, policies, and safety standards.

Mission of the Function

The Site Coordinator contributes directly to the safe execution of projects on site on behalf of Site Management. You will support daily planning and execution within assigned areas and functions of the construction site and ensure effective collaboration between site teams, visitors, clients, subcontractors, and the back office.

You are authorised to make corrections, changes, or rejections within your scope of responsibility to ensure compliance with SGRE procedures, policies, and quality standards.

Key Areas of Responsibility

• Collect, verify, consolidate, and distribute data and reports (e.g. DPRs, KPI reports, vendor reports, time registration overviews, crew change lists)
• Monitor reports for accuracy and compliance, providing feedback to data owners where deviations occur
• Arrange and manage transport and accommodation for site personnel in line with project-specific transport concepts
• Organise and coordinate crew changes based on manning plans, producing crew change manifests in defined formats
• Coordinate with Site Management and Marine Coordinators and maintain up-to-date transport manifests
• Act as first point of contact for site personnel and visitors, including reception duties, reporting, data entry, visitor logs, and telephone handling
• Organise, coordinate, and support on-site meetings, including preparing, distributing, and filing meeting minutes
• Maintain and update personnel records, certificates, qualifications, and training details in internal or customer systems after validation
• Track office supplies and place orders when required
• Execute general site administrative activities to ensure operational efficiency and compliance with company policies
• Actively support Environment, Health & Safety requirements, including participation in toolbox talks and safety initiatives
• Assist and train colleagues where required

Key Interfaces

Internal:

• Site Management and Site Teams
• Site Support and Back Office Functions
• Internal departments and project interfaces

External:

• Customers
• Subcontractors
• Suppliers and other external stakeholders

Skills, Competencies & Experience



Core Competencies

• Expert in business and office administration
• Highly structured, organised, and quality-oriented
• Advanced communication skills in multicultural environments
• Strong customer focus and service mindset
• Fluent in English (spoken and written)
• Advanced IT skills (MS Outlook, Office 365: Word, Excel, OneDrive)
• Experience using SAP
• Strong safety awareness and attention to compliance
• Analytical mindset with experience in reporting, statistics, and data analysis
• Self-motivated, trustworthy, and proactive
• Strong scheduling and coordination skills
• Interest in construction projects and the wind turbine / renewable energy industry

Qualifications & Background

Professional:

• Proven experience as an office administrator, business administrator, or administrative assistant
• Qualifications in secretarial studies or business administration are advantageous

Project / Process:

• Familiarity with office management procedures
• Experience within construction projects, ideally Offshore Wind, is preferred

Intercultural:

• Experience living and working in an intercultural or international environment

Capabilities

• Strong team-working skills
• High ability to learn and adapt
• Excellent written and verbal communication
• Customer-focused approach
• Ability to analyse information and manage change effectively

Additional Requirements

• Position is onshore / site-based
• No PWTCF training profile required
• Site- and country-specific training may apply (e.g. UK Safety Passport)
• Training delivery: E-learning / online
• If offshore work becomes required, this will be clearly stated in the job posting and Statement of Work (SoW)

Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants.

View Full Details