Site Administrator

Details:
Monday - Friday Site/Office based (8 hours per day)

Site Admin Job Description:

• All documentation for deliveries to be scanned uploaded to the appropriate 
folders/Systems
• Order stationery for Site that the team require
• Check with HSE that all equipment is on site, if not check list and place an order 
for required items. 
• PAT testing needs to be arranged once everyone is on site – report will be sent 
through – send onto HSE to file. 
Site Installation Phase:
• Upvise – Scan all documents into relevant folder – delivery notes and all 
installation documentation. Repeat this with Sharefile and hard copies.
• Component deliveries – CMR’s need to be handed to you signed by delivery 
company and Supervisor (any defects to be recorded on the CMR) and 
uploaded to Upvise and Sharefile
• Client documentation – load onto Sharefile or external sharefile (client 
dependant)
• Erection container/Material container – when these have arrived on site, hand 
documentation over to a supervisor and Installation team to check items and 
hand back, scan a copy onto Sharefile and file the hardcopy. At the end of 
the project this needs to be handed back to a Supervisor and Installation 
team for items to be checked. Log items onto new documentation (given to 
you by tooling department). Packing list and Commerical invoice to be 
completed and truck booked to return containers to Germany.
• Assist with ordering parts for site from approved suppliers
• Complete all PO’s required for site – PC/Site Managers and Project managers 
will require this done for them.
• Ordering of skips – General Waste/Wood and Metal (these need to be 
swapped out when full. COSHH bins also need to be ordered and monitored.
• Collect Waste transfer notes and send to HSE 
• Arrange couriers to collect items from site
• Log and record and wind delays (this is client dependent)including screen 
shot of Wind Finder and collate any wind data from cranes and log sheets.
• Work with approved suppliers to hire – to order plant or parts 
(Heaters/dehumidifiers/Generators etc).
Classification: Internal Purpose
• Scan and upload all paperwork submitted for each WTG, this can be anything 
from the erection report, LV test reports, Statutory Inspection. 
Upvise/Sharefile and hard copies need to be kept up to date.
• Backloads – These need to be done everytime 2 Turbines have been fully 
installed. This includes ensuring paperwork is accurate with what is being 
loaded. Commerical Invoice and Packing lists need to be completed with all 
information. Truck booked for a day that weather and team are able to load. 
Documentation sent to Germany before loading commences.
• Daily Brief Sign on sheet and sign in sheets to be uploaded to Sharefile
• STAT Inspections – company dependent – download the reports from the 
company portal and upload to Upvise – a copy to be put into Turbine folder. 
• Turbine ladders – send of report to Ladder company and they will send back 
the final report to be put onto Upvise and Sharefile. 
• ITH – Hire and repair of equipment
o Book in any repairs with ITH – get equipment loaded onto a pallet, 
inside the pallet – name – company - Contact details – ITH serial 
number – and what is wrong with the equipment to be repaired. Keep 
a track of what has been sent to ITH and follow up when it is due to be 
returned.
o Hire equipment from ITH needs to be kept safe and returned as soon 
as it is not required (ensure this is off hired from ITH).
• Permits – This is an ad hoc task if you have time to assist HSE – Scan and 
upload to sharefile
• Diesel – a weekly order to be placed, this can be done at the start of the site 
as a recurrent order. Once turbines are built the Generators connected to 
them will need fuel, your install team contact will have to keep you informed 
of levels so you can order extra on weekly delivery. 
• Wifi/Radios – Any issues will be reported to the Admin to contact the correct 
person to repair/fix. 
• Welfare units towable – ensure these are serviced regularly and report any 
issues. 
• You will need to know where any hire items are kept on site, for 
servicing/replacing. 
• Request weekly hire records to ensure that anything offhired/hired are up to 
date.
• Keep a tracker of all items purchased (serial numbers) – to be shared with the 
back office. If any items are taken to another site this must be noted on the 
tracker. 
• Project Manager – may have ad hoc tasks – i.e. arrange meetings/send 
documentation 
Classification: Internal Purpose
Welfare:
• Water and Waste need to be refilled and emptied on a regular basis, ensure this 
is booked in weekly, do a daily check on the water to ensure it does not run out.
• Drinking water – this needs to be replaced when down to the last 10 bottles, 
always ensure enough of this is on site.
• Cleaner – Will report into you with any orders they require for cleaning materials
• Blocked toilets/no water – this needs to be resolved as a matter of urgency.
• Any electrical issues with the welfare