Senior Associate - Payments & GB Admin

We are inviting applications for Senior Associate - Payments in General Banking & Administration department at King street for an international Bank. Our client is in Wholesale Banking very established Bank in UK since more then 100 yeras. This is a permanent position.

JOB ROLE

To ensure all Expenses are paid related to Charges Accounts provided they have been approved by competent authority and assist in all GB & Admin related functions. Provide support In Invoice processing and payment of Bills pertaining to Expats and extend administrative support for smooth functioning of GB & Admin department''s day to day operations.

JOB RESPONSIBILITY

- Ensure that Invoices relating to General Expenditure and Fixed Asset Items are paid on a timely basis and allocated to correct ledger expenditure head.

- Ensure that Invoices relating to Staff general Expenditure are paid on a timely basis and allocated to correct ledger expenditure head.

- Ensure that all Invoices are suitably marked on the Expenses File.

- Ensure timely payment of BACS, SWIFT payments. - Corporate Credit cards / Expats Credit cards.

- Ensure direct debits are cleared from Nostro accounts for Wholesale Branch and Follow up with departments to get approved Invoices for clearance of direct debit entries pending in Nostro.

- Ensure that Monthly Prepayments and Accruals are prepared accurately and in timely manner to be posted within stipulated time.

- Ensure filing of Invoices and vouchers for audit purpose and maintain data of all documents sent to Iron Mountain.

- Ensure Payment process note is updated whenever any changes in process or on yearly basis as per audit requirement.

- Pass relevant petty cash entries and clear the same on monthly basis from Suspense accounts and allocate them to relevant Office accounts.

- Pass entries in Finacle sent by HR department.

- Ensure that all Invoices presented for Payments are properly authorized and are paid in accordance with the Scheme of Delegation of financial Powers.

- Ensure that non-recoverable VAT is posted as appropriate for Invoices where VAT cannot be recovered.

- Monthly Control return, Marketing report, Compliance report, Charges analysis, Leave Data to be completed and issued to various authorizing Departmental Heads within stipulated time to which they relate.

- Ensure that all invoices are clearly marked in the general charges spreadsheet for preparation of the VAT Return.

- Ensure that any queries relating to expenses are acted upon in a timely manner.

- Management of entire work related to migration of the India Based Officers to UK, handling of their HR related matters including payment/reimbursement of bills and their repatriation back to India.

- All the work related to VISA/UK Border Agency for India Based Officers, Arrangement of Foreign visas for Senior Management/delegates visiting UK from India and other geographies.

- Administrative and logistics Support in matters related to the visit of VIPs/delegates.

- Payment instructions/ invoices received from various departments to be stored properly, ensure timely payment of invoices and payment confirmation to be sent to the respective department.

- Management of various HR matters related of India Based Officers for e.g. approval/maintenance of leave records, personal file and records, temporary stay arrangements, transport/travel arrangements payment of bills/expenses, reimbursement of bills/expenses etc.

- Processing of all the Expenses, Allowances, Reimbursements payable to India Based Officers.

- Support in event management.

- Administrative/HR support to Senior management.

- Organize filing, indexing, updating and retrieval of reference material such as letters, pamphlets, periodicals, training documentation, seminar/workshop notes, Internal communications, committee minutes, etc.

- To Co-coordinate with other departments and provide administrative support to them wherever required.

- To cover duties of other members in Payments team whenever required

. To liaise with HR & other departments of corporate office to provide MIS, data & to attend to their other requirements.

- Any other work/task assigned/delegated by line manager/Head of the Department/Manager (GB & Support Services)/ Head (O&IS)

COMPETENCY

- Proven ability to be decisive & critical problem solving skills - is able to develop effective solutions to problems facing Nostro entries.

- Should be results-driven, logical and have a methodical approach to achieving tasks and objectives. - Proven to be extremely reliable and dependable.

- Analytical and questioning, strives for reducing outstanding entries in Nostro Accounts.

- Proven to be determined focused, and results-driven.

- Proven to be reliable and dependable in meeting objectives and hard working.

- Proven to have excellent interpersonal skills (good communicator, leadership and high integrity).

- Proven to have good interpersonal skills and works well with others, motivates and encourages team-mates.

- Proven to be well organised, good planner and good time manager.

- Proven to be systematic and logical (develops and uses effective processes).