Security / Administrative Support Assistant

Denholm Industrial Services is expanding and is now recruiting for the following role:

About the Role-

We are-seeking-a highly organised and dependable-Administrative Support Assistant-to join our team on a fixed-term contract. This position offers an excellent opportunity for a detail-oriented professional to provide vital administrative capabilities to a fast-paced department.-

The successful candidate will ensure the smooth operation of our daily workflows. This blended role focuses heavily on end-to-end vetting and security clearance administration (BPSS/SC) in strict alignment with HMG Baseline Personnel Security Standard guidelines, alongside critical operational support such as-purchase-order processing and data management.-

Key Responsibilities-

Vetting & Compliance Administration-

• Clearance Processing: Manage the end-to-end lifecycle of BPSS security applications, ensuring strict adherence to the four pillars: Identity, Right to Work, 3-year employment history, and Basic Criminal Record checks (DBS).-

• Record Management:-Maintain-highly-accurate, auditable, and secure personnel vetting records within internal tracking databases and spreadsheets.-

• Stakeholder Liaison: Serve as the primary point of contact for screening queries, communicating clearly and professionally with candidates and internal teams to-expedite-clearances.-

• Information Governance: Handle-highly sensitive-personal data with absolute discretion, ensuring full compliance with UK GDPR and corporate security policies.-

• Audit & Escalation:-Monitor-pending clearances, proactively chase outstanding documentation, and escalate anomalies or potential risks to management.-

Operational & Business Support-

• Core Administration: Provide comprehensive daily administrative support to ensure seamless departmental operations.-

• Work Control Systems: Input, update, and manage data within internal work control systems, including job cards, trackers, and project reports.-

• Financial Administration: Generate, process, and track purchase orders and invoices accurately to support departmental procurement.-

• Workflow Management: Prioritise high-volume tasks effectively under tight deadlines without compromising on quality or accuracy.-

Requirements-

Experience & Technical Skills-

• Security Vetting: Proven hands-on experience processing pre-employment checks against the Cabinet Office BPSS framework.-

• Administrative Background: Strong-track record-in corporate administration, vetting compliance, or operational support, ideally within an industrial or engineering environment.-

• Systems Proficiency: Highly proficient in MS Office (Excel, Word), SharePoint, and digital work control or ERP systems.-

• Financial Literacy: Practical experience handling basic invoicing, timekeeping data, and purchase order tracking.-

Core Competencies-

• Meticulous Accuracy: Exceptional attention to detail when-identifying-employment gaps, reviewing compliance documents, and entering data.-

• Time Management: Proven ability to multitask, manage competing priorities, and deliver outputs within strict-timeframes.-

• Communication: Excellent verbal and written communication skills with the ability to engage confidently with stakeholders at all levels.-

• Collaboration: A proactive team player who is equally comfortable working independently using their own initiative.-

Security Clearance-

The successful candidate must successfully achieve and maintain-BPSS security clearance-as a condition of employment. This requires providing a full, uninterrupted three-year employment history; any gaps during this period must be fully declared and verified.-