School Secretary

My client is seeking a Secretary to join their team on a permanent basis. 

You will be providing a high quality secretarial and administrative service within the main office and to provide reception desk cover.

The post holder is required to act in a professional manner at all times, demonstrating confidentiality, discretion and maturity. 

Contact with a wide range of students, parents, teachers and staff will be an everyday part of the role and will require flexibility, proactivity and good interpersonal skills.

Duties and responsibilities will include the following initially

• To provide secretarial support, including diary management, booking appointments with parents, sending emails and screening calls.
• Maintain the student filing system and archiving system, setting up new files for Year 7 intake and adding new files and admissions data to SIMS 
• Reception desk cover from 2-3pm (main receptionist lunch) and from 4pm to 5.45pm (3pm to 4.45pm on Fridays) after the main receptionist has left.
• Maintain the franking machine, franking daily post and organising special deliveries and recorded deliveries as requested. Make sure post is collected by the postman.
• Taking and producing minutes for the Executive Board, Finance and Resources meetings (5 times per year) 
• Taking and producing minutes for Pupil Support Plan meetings and parent meetings throughout the year when required.
• Compose verification letters for students.
• Maintain professional development database.
• Administration for the SIMS Activity Parents App, sending various trip information out to parents,

• monitoring student clubs and inputting registers for the clubs.

Person Specification

It is essential that the post holder:

• Has previous office experience with a professional and courteous telephone/reception manner.
• Demonstrates a good knowledge of IT skills using the Microsoft Office Suite. Knowledge of School information system (SIMS) is useful but not essential as training will be given.
• Has a flexible, calm approach to working and is a good team player and enjoys being part of a busy team.
• Is able to work independently and on own initiative.
• Works well under pressure

Prize Placements is acting as an employment business for temporary positions and an employment agency for permanent positions.

We regret that we are unable to respond to all applications. If you have not heard from us within 7 days please consider that on this occasion your CV has not been selected for our client