School Administration Support and Receptionist

Job Title: School Administration Support and Receptionist Responsible to: Joint Principal NS s PA Hours of Work: Monday-Friday from (Apply online only) term time only plus 10 days to include exam results days (2) and Staff Conference (1) Main Purpose of Role: To provide a welcoming and warm access to the site by running the Reception Office, safeguarding of students, administration as listed below and the telephone and mail service. The Receptionist is the first point of contact for many people wishing to be in touch with Chetham s. Whilst the job holder is based in the Reception Office, situated near the entrance to the site, there is an implied necessity to work as part of the Administration Team. The Administration team provides back up for the Receptionist, whilst many of the tasks of the job holder require integration with the rest of the team. Main Responsibilities and Duties: Greeting visitors, including audition candidates, recording their details, and directing them to their destinations. Occasionally escorting visitors to their destinations if appropriate. Answering all incoming telephone calls during normal working hours and redirecting calls where applicable. Receipt of incoming post and organise effective distribution within Chetham s. Ensure that outgoing mail is dealt with effectively for external posting. Receiving deliveries of goods and redirecting within Chetham s. Assist with the administration of the pass card system (NET2) as directed by the School and ..... full job details .....