Sales Administrator

Motor Trade Fleet Sales Administrator required in North London
Full Time Permanent Role, Mon-Fri 8am-5:30pm-
Salary in the region of -30k34k DOE -+ Access to car scheme-

We are looking for an experienced Fleet Sales Administrator -to join our Client''s vehicle corporate sales team in Southgate, North London, supporting the sale of passenger car and commercial vehicles to businesses.

Key Tasks-

Provide excellent support and administrative service to the Fleet Department, passenger car and commercial.

Review all functions and tasks with the Fleet Manager /Brand Manager and advise of any discrepancies or problems encountered

Make appropriate weekly / monthly reports to the Fleet Manager

Post bonus to deals after gaining authorization from the Fleet Manager

Document and log all transactions in a structured and methodical way and maintain a systematic filing system for prompt retrieval of documentation

Maintain effective liaison with all members of the fleet team, forming a strong sense of teamwork within the sales department, and ensure accurate and timely feedback of information to appropriate persons

Order new vehicles as specified by the Fleet Manager

Arrange and organise onward delivery of sold units.

Invoicing (Internal and External)

Taxing

AFRL management (Raising VRCs, Assigning registrations to new vehicles, managing Reg number pools)

Raising job cards, parts orders.

Raising deal files

Compiling manual packs

Raising Leasing Company delivery notes, end of contract return cars inspections

Ordering Leasing Company packs, monitoring and ensuring we have received them

Checking Consignment notes and raising queries

Managing Tax Free registrations, arranging V55 requests

Leasing Company and End-User Status reports, both on-line and manually

Managing Ebbon-Dacs

Fielding enquiries from end-users and Leasing Companies

Responding to availability requests and sourcing cars via transfer

Spec checking orders and timing with end-users

Agency Management- De-tag/Re-Tag, Order amendments, Price mis-matches, raising SLI quotes to validate against customer orders, converting agency quotes to orders, Status 30 management, amending required by and committed dates which have passed.

Delivery mileage and return car mileage website updates

Unified Fleet, - accepting and arranging demos, accepting and updating on DCM, returning cars on DCM, chasing un-paid penalties, reclaiming cost for damage, placing new demos on

DCM, compiling Spec sheets for Demo cars, liaising with end-users

Arranging deliveries of new vehicles with end-users

Organising drivers

Organising delivery Diary

Arranging sub-contract work, Ply-lining, sign writing, Audio/Comms units.

Collating all paperwork once delivery has been completed and uploading all documents to Ebbon-Dacs.

Chasing sub-con drivers for paperwork

Ordering of new vehicles and checking orders that have already been ordered are ordered correctly

Raising Finance documents and chasing return of these from Customers/Brokers

Activating documents once received to enable release of vehicle to customer

Updating stock on Pinnacle, raising purchase orders from sub-contractors.

Posting deposits against vehicles on Pinnacle

Stock numbering Invoices from Sub-contractors, fuel invoices, delivery agents etc

Agency Stock ordering and updating

Liaising with Tax Free Dept at Milton Keynes

Ensuring collation of all Tax Free Documentation, 411 forms, Invoices, customs forms etc and sent to Milton Keynes in timely fashion

Ordering of SD cards, Nav units etc and ensuring they are available before delivery.

Compilation of DOC

Deal book updates

Month-end reports and amendments

Develop effective manufacturer and supplier contact

Ensure that all documentation is dealt with in a timely manner

Notify Fleet Manager of all changes to manufacturer''s policies

Deal efficiently with customer requests and queries to ensure total customer satisfaction

Ensure courteous and cost-effective use of the telephoneApproach all customers promptly and courteously and assist with their requests to the best of your ability

Help retailer to achieve industry-leading standards of process efficiency and cost control

Complete all administrative tasks required to complete a vehicle sale, from locating the vehicle through to ordering number plates

Collect batch numbers for invoices and ensure accurate invoicing of all sold vehicles, including delivering and posting costs to sold vehicles

Check and maintain reports, including vehicle debtor report, demo stock report on a timely basis

Verify codes on sales orders

Ensure compliance to all health and safety procedures and company policy

Undertake other tasks and responsibilities, including training courses, as requested by the Fleet Manager / Brand Manager

Full company details available on application. Apply now with your full CV to Sharron at WeRecruit Auto Ltd quoting job reference ST1747

Automotive - Motor Trade - Dealership - Showroom - Sales - Sales Support - Sales Admin - Sales Administrator - Sales Administration - Fleet Sales - Fleet Support - Fleet Administrator - Corporate Sales Admin - North London - Barnet - Borehamwood - Cheshunt - Colindale - Edgware - Enfield - Finsbury Park - Hampstead Heath - Hatfield - Hornsey - Potters Bar - Tottenham - Welwyn Garden City - Wood Green
Full Time - Permanent - Job

Follow us on Instagram @werecruitauto

Should your skills and experience match what our client is looking for, we will contact you before proceeding with your application, either via phone or e-mail initially. Unfortunately we are unable to contact all applicants due to the volume of applications so if you do not hear from us within 5 working days please assume you have been unsuccessful on this occasion. If you have relevant industry experience we may store your details for future opportunities.