Resource Co-Ordinator

Resource Co-Ordinator required in Swanley for an 8 month contract
Inside IR35
- Minimum 1 years'' experience in sourcing and procuring agency staff for technical, professional, and contingent labour roles - ideally within the railway or infrastructure sector.
- Proven ability to build and maintain strong relationships with internal stakeholders and external suppliers, sharing best practices across the business.
- Excellent organisational and multitasking skills, with the ability to manage competing priorities effectively.
- Demonstrated success in delivering contractor resourcing solutions, particularly for projects.
- Capable of working independently with minimal supervision, while also contributing to a collaborative team environment.
- Proficient in Microsoft Excel and Word, with strong attention to detail in data handling and reporting.
- A flexible, proactive mindset with a willingness to learn and adapt in a fast-paced environment.

Core Responsibilities
1. Candidate & Contractor Sourcing
- Sourcing via Preferred Suppliers List (PSL): Ensuring all agency hires are made through approved vendors, maintaining compliance and cost control.
- Project-Based Sourcing: Coordinating staffing for midweek, weekend, and commissioning projects-likely requiring flexibility and quick turnaround.
- Forecasting Resource Demand: Working closely with project teams to anticipate staffing needs, which helps avoid delays and ensures smooth project execution.
2. Contractor Management & Compliance
- Confirmation & Coordination: Verifying selections with both internal teams and external suppliers to ensure alignment.
- Maintaining Commissioning Spreadsheets: Keeping detailed records of contractor assignments, likely for tracking, reporting, and audit purposes.
- Requisition to Pay Process: Ensuring all contractors have valid rate agreements, purchase orders, which is crucial for financial tracking and payment.
- Rate Card Adherence: Making sure contractor rates align with agreed terms-important for budget control.
- IR35 Compliance: Ensuring all contractors are assessed correctly under IR35 legislation, which affects tax and employment status.
- Account management: Managing the communication and KPI''s of Tier 2 suppliers ensuring that up to date on procedures, providing suitable resources, issuing performance feedback & keeping up to date on supplier contacts etc
3. Data Integrity & Auditing
- Internal Audits: Reviewing data held by the central resourcing team to ensure accuracy and compliance.
- Inbox Management: Monitoring shared inboxes to ensure timely responses to queries and requests.
4. Training & Certification
- Booking Courses: Coordinating with suppliers and contractors to ensure certifications are up to date-important for safety and legal compliance.
- Compliance: Ensuring all third-party workers meet the expectations of the hiring manager from day one of their employment
5. Office & Administration Support
- Reception Cover: Stepping in to support front-of-house duties when needed.
- General Admin: Supporting the Swanley office with day-to-day administrative tasks.
- PPE Ordering: Managing personal protective equipment for permanent staff-ensuring safety and readiness.