Records Assistant

Owen Reed is looking for a Records Management Assistant for a top law firm in London.The Records Management Assistant provides day-to-day operational support to the delivery of the records management function, ensuring the accurate handling, storage, tracking, and retrieval of matter files, deeds, wills, and other firm records. The role helps maintain high standards of information governance, client service, and operational efficiency.Summary of RoleRecords Storage, Processing and Maintenance• Assist with indexing, scheduling, and preparing items for off-site storage• Maintain accurate data entry in the firm''s records system• Support routine audits of stored materials to ensure accurate cataloguing and complianceRecord Retrieval and Delivery Coordination• Process daily recall requests to agreed operational timeframes• Liaise with external storage providers, ensuring efficient and timely handling of all recallsSearch and Support Services• Assist in locating required physical records• Provide basic guidance to internal users on:• Requesting items through the records process and system• Correct categorisation, storage, and retention practicesInformation Governance and Compliance• Follow firm policies on data retention, records handling, and information security• Support the senior team during retention reviews, scanning projects, and destruction actions• Escalate discrepancies or compliance concerns promptlyWorkplace Services Support (Flexible Duties)As part of the wider ..... full job details .....