Receptionist and Facilities Co-Ordinator

Job Title: Receptionist and Facilities Co-Ordinator Department: Reception and Facilities Hours of Work: 35 hours per week Work until 31st of July 2026. Main Purpose of Role: To provide a professional and comprehensive front of house reception service and co-ordinate facilities on site. Key Duties and Responsibilities 1 Meet and greet all visitors to the business. Issue visitor badges. Professionally and promptly, answer incoming calls. Create ID badges and manage reception starters and leaver records. Create and administer the signing in and out sheets. 2 Order lunches/buffets for meetings when required. 3 Sort incoming mail / process outgoing mail/parcels (Royal Mail/TNT). 4 Match invoices, raise Purchase Orders and complete Goods Received (GRN). This includes services charges, utilities etc for facilities. 5 Manage and review meeting room bookings. 6 Manage office supplies, including (but not limited to) printer supplies, kitchen supplies (coffee, milk etc.) and stationary. 7 Be proactive updating and archiving files as required particularly for facilities. 8 Arrange Travel and Hotel Bookings. 9 Manage several shared inboxes using Office Outlook. 10 Facilities - Raise jobs and assign to the correct contractor. Ensure all statutory paperwork is received and filed in appropriate files. 11 Be able to work alone and as part of a team. Use of initiative and decision making is imperative. 12 Ensure statutory maintenance is up to date. Monitor service contracts and renewal ..... full job details .....