Receptionist & Facilities Administrator

Receptionist & Facilities Administrator

Central Edinburgh-based | fully office-based role

Ongoing Temp role with a view to making the role permanent

Full-Time | 35 hours per week 9:30am to 5:30pm | Monday to Friday

Pay rate up to -13.50 per hour + holiday pay

IMMEDIATE START!

Search Consultancy are currently working exclusively with a well-known business in Central Edinburgh to recruit for a Receptionist & Facilities Administrator on an ongoing temporary basis, with the intention of making the role permanent depending on team fit & performance. This should be considered for all intents & purposes very much a permanent opportunity!

The successful candidate will be responsible for providing comprehensive support to the business across Front of House, Meeting Room Management, Facilities Administration & Health & Safety.

Duties involved in this role will include:

• Working on the Front Desk Reception, providing a warm welcome to all staff, visitors & guest
• Issuing staff & visitors badges, ensuring records are accurate and kept up to date.
• Operating the switchboard system, dealing with general enquires, directing calls and passing on messages
• Monitoring the Helpdesk inbox, assigning tasks to relevant team members
• Receiving & passing on deliveries that arrive into the office
• Dealing with both incoming & outgoing mail & courier deliveries - including franking
• Processing meeting room bookings including catering requests
• Inspecting common areas to ensure set-ups are complete, tidy& fit for use
• Clear and Restock meeting rooms where required, including altering furnishings
• Providing AV support to meeting room users
• Preparing refreshments for meetings including teas, coffees and setting up catering
• Keeping the kitchen area tidy & washing dishes
• Reconciling catering bookings, recharging and invoicing
• Assisting with stock ordering and management of office supplies
• Opening/closing the building as required as part of a rota system
• Act as an initial point of contact on H&S issues

In order to be considered for this role, your skills & experience should include:

• Previous demonstrable experience in both Reception work & Administration - both of these are ESSENTIAL
• First-class organisational and time management skills, with the ability to prioritise & complete a busy workload effectively
• Solid IT skills including the use of MS Office
• Excellent communication skills, both written & verbal
• A willingness to get involved & complete all aspects of the role - assisting the wider team when required

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age