Negotiable
Front of House & Administrative Coordinator
Job Summary:
We are seeking a proactive and highly organised Front of House & Administrative Coordinator to manage reception duties while providing essential administrative support across departments. This role combines front-of-house responsibilities with HR administration, diary and travel management, and coordination of office supplies and PPE systems. The ideal candidate will be a confident communicator with excellent multitasking skills and a keen eye for detail.
Key Responsibilities:
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Front of House Duties
- Greet visitors and manage incoming calls and emails professionally.
- Maintain a tidy and welcoming reception area.
- Handle incoming and outgoing mail and deliveries.
HR & Administrative Support
- Assist with onboarding documentation and HR record-keeping.
- Support HR with scheduling interviews and meetings.
- Maintain confidentiality of sensitive HR information.
Diary & Meeting Management
- Coordinate calendars and schedule meetings across departments.
- Book meeting rooms and prepare agendas and materials.
- Take minutes and follow up on action items.
Cross-Departmental Admin Cover
- Provide administrative support to various teams during peak periods or absences.
- Assist with document preparation, filing, and data entry.
Travel Arrangements
- Organise domestic and international travel, including transport and accommodation.
- Prepare travel itineraries and ensure compliance with company policies
PPE & Stationery Management
- Monitor and manage PPE inventory and distribution.
- Order and maintain stock of office supplies and stationery.
- Liaise with suppliers and ensure timely deliveries.
Skills & Experience Required:
- Proven experience in a front-of-house or administrative role.
- Strong organizational and time management skills.
- Excellent communication and interpersonal abilities.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Experience with HR systems or travel booking platforms is a plus.
Hartwell Manufacturing-