Purchasing Coordinator

Job Title; Purchasing Coordinator

Salary; -30,000 per annum plus benefits

Shift; Monday - Friday (2 days hybrid)

Location; Rugby, Warwickshire

Our client, a leading manufacturer and distributor of products for the automotive and commercial vehicle sectors, are seeking a dedicated purchasing coordinator to join their-supply chain team. The successful candidate will be responsible for delivering accurate and efficient administration of the purchasing process, ensuring requisitions, purchase orders, and supplier documentation are processed and recorded correctly.

The Benefits

• 25 days holiday + bank holiday
• Pension - 3% employee and 5% employer. Company contribute up to 12% based on employee contribution (e.g. 3% & 5%, 4% & 6% etc etc, up to 12%)
• Staff discount
• 2 days working from home

The Role;

• Receive and review purchasing requisition forms from internal stakeholders, checking accuracy and completeness
• Submit requisitions to the Facilities & Purchasing Manager or relevant cost centre approver for approval and track progress through the workflow
• Assign and issue PO numbers to suppliers once approved, ensuring details are correct and communicated clearly
• Maintain a live PO log to provide visibility of all active and completed purchase orders
• Provide ad hoc administrative support to the Operations Services team as required
• Maintain accurate and organised records of all purchasing documents, including requisitions, POs, invoices, quotes, and contracts
• Support invoice reconciliation by checking invoices against POs and confirmed goods/services receipts
• Escalate discrepancies to the Facilities & Purchasing Manager or finance team for resolution
• Ensure all purchasing documentation is stored securely and remains audit ready
• Communicate with suppliers to issue PO numbers and resolve straightforward administrative queries.
• Liaise with internal stakeholders across all supply chain sites to confirm receipt of goods and services
• Pass confirmed receipts to finance for processing of supplier payments
• Support supplier onboarding administration by ensuring accurate contact details, compliance documents, and contracts are maintained

Our Ideal Candidate;

• Previous experience in an administrative or coordination role, ideally within procurement or supply chain support.
• Previous use of SAP or CAM systems
• Experience of working in an administrative role in a supply chain operations environment (logistics/warehousing)
• GCSE level or equivalent in Maths and English
• Positive attitude
• Ability to communicate effectively to clients and suppliers

If you are interested in this opportunity please apply directly through this website or call Jacob Thomas Associates.