Purchasing Administrator

Purchasing Administrator
Woking 
9 Month FTC 

Impact Food Group

At Impact Food Group, we’re more than just a school caterer. We’re on a mission to create a positive food culture and help more students enjoy healthier, better-quality food. Making a positive social impact is at the heart of everything we do. We’re constantly learning, evolving, and improving — every way, every day.

Through our industry-leading brands — Innovate, Hutchison, Cucina, and Chapter One — we cater for over 550,000 students and operate in more than 900 schools nationwide, growing every year.

We’re now looking for a talented and highly organised Purchasing Administrator to join our Procurement Team and play a vital role in supporting our business.

Guided by our values, integrity, bold, impactful, integrity, and community; you will help us shape a workplace and culture we can all be proud of.

What you’ll be doing

As Purchasing Administrator will coordinate and produce the bid or proposal response document. Responsibilities include the introduction and implementation of all necessary document version control procedures and processes. This role requires forensic levels of attention to detail and an ability to work under pressure and to demanding deadlines. 

Key Responsibilities

• Prepare, issue, and track purchase orders for goods and services.
• Monitor supplier performance, delivery schedules, and resolve issues (delays, shortages, or discrepancies).
• Maintain accurate records of purchases, pricing, invoices, and delivery information.
• Liaise with suppliers to obtain quotes, negotiate prices, and confirm order details.
• Assist with sourcing new vendors and maintaining approved supplier lists.
• Support the procurement team with administrative tasks, reports, and documentation.
• Ensure compliance with company policies and purchasing procedures.
• Prepare regular purchasing and inventory reports for management.

Skills & Competencies

• Strong attention to detail and organisational skills.
• Ability to multitask and meet deadlines in a fast-paced environment.
• Good negotiation and communication skills (written and verbal).
• Proficiency in Microsoft Office (especially Excel) and procurement/ERP systems (desired but not essential as training will be provided)
• Analytical thinking and problem-solving abilities.
• Team player with a proactive approach.

Education & Experience

• Previous experience in purchasing, procurement, or supply chain administration is an advantage.
• Knowledge of purchasing principles and inventory management is beneficial.

If you’re a collaborative, solution-focused procurement professional who thrives in a busy and purposeful environment, we’d love to hear from you. Join us and be part of a team making a genuine difference in the lives of students across the UK.