Purchasing Admin Assistant

Purchasing Admin Assistant
Location: Southam
Salary: £26,000 – £27,000
Hours:

• Monday–Thursday: 8:30am – 5:00pm
• Friday: 8:30am – 4:00pm
  Benefits: Free on‑site parking

Are you an organised, detail‑driven administrator looking to build your purchasing skills and support a busy operations team? This could be the perfect opportunity for you!
We’re looking for a Purchasing Admin Assistant to join our friendly team in Southam and help keep our purchasing, production and stores functions running smoothly.

What You’ll Be Doing
You’ll work closely with the Purchasing Manager to ensure efficiency and accuracy across multiple areas:

Purchasing Support

• Raising purchase orders for stock and non‑stock items
• Communicating with suppliers to secure competitive prices
• Keeping supplier details and pricing up to date
• Checking and resolving discrepancies on purchase order acknowledgements
• Managing stock queries between suppliers and internal teams
• Updating delivery schedules to ensure timely arrivals

Stock & Bill of Materials

• Creating and updating part numbers and product descriptions
• Ensuring accurate pricing and product information
• Producing and processing stock adjustments
• Updating Bills of Materials based on production changes
• Processing internal works instructions

Returns & Machine Shop Support

• Raising and chasing returns to suppliers
• Maintaining purchase returns spreadsheets and communicating updates
• Working with sales and production to resolve return reasons
• Creating part numbers for tooling and processing tooling orders

General Office Administration

• Answering incoming calls professionally and helpfully
• Filing and maintaining company records
• Providing absence and holiday cover for colleagues
• Maintaining a tidy and compliant working environment

What We’re Looking For

• Strong customer service and communication skills
• Excellent attention to detail
• Confident using Microsoft Office and general computer systems
• Ability to manage changing priorities
• Office experience (essential)
• Sage experience and/or a purchasing qualification (desirable)

Why You’ll Love This Role

• A varied role where no two days are the same
• Supportive team environment
• Opportunities to develop purchasing and administration skills
• Early finish on Fridays
• Free on‑site parking in a convenient Southam location