Purchase Ledger Administrator

Wolviston Management Services are delighted to be supporting our client in the appointment of an experienced Purchase Ledger Administrator. This is a key transactional role within a fast-paced finance function, ideally suited to someone who enjoys taking ownership, working with high levels of accuracy, and building strong relationships with both internal and external stakeholders.
 
This position will involve managing purchase ledger activity across two ordering systems, ensuring data is accurately captured and correctly integrated into the finance system. You will take full responsibility for the end-to-end purchase ledger process, acting as a central point of contact for supplier queries and supporting the wider business with timely, accurate financial information.
 
The Role
As Purchase Ledger Administrator, you will be responsible for the efficient processing of supplier invoices and payments, maintaining robust controls and ensuring deadlines are consistently met. You will work closely with on-site teams, production management and senior stakeholders, contributing to the smooth running of the finance function.
 
Key Responsibilities

• Register and process supplier invoices using OCR technology
• Resolve a wide range of supplier queries, including invoice discrepancies, credit notes and purchase order issues
• Prepare, review and process supplier payment runs
• Manage supplier statements, final demands, copy invoices and invoice reissues
• Oversee the proforma invoice process
• Liaise effectively with on-site teams, production managers and senior stakeholders
• Produce accruals and prepayments based on data from the external purchasing system
• Take full ownership and accountability for the purchase ledger function

About You

• Proven experience working within a purchase ledger or accounts payable environment
• Strong numeracy skills with excellent attention to detail
• Confident IT user, with good Microsoft Office skills (training provided on bespoke systems)
• Highly organised, proactive and able to manage multiple priorities
• Comfortable working independently while contributing positively within a collaborative team
• Enthusiastic, self-motivated and solutions-focused

This is an excellent opportunity to join a busy and well-structured finance team, where accuracy, accountability and teamwork are genuinely valued.

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