Property Administrator (Permanent)

About Us

Join a dynamic and service-focused organisation where your administrative and coordination skills help ensure the smooth operation of our properties. We are seeking a highly organised and proactive Property Administrator to support the maintenance, facilities, and compliance functions across our estate. In this role, you will play a key part in ensuring our properties remain safe, well-maintained, and fully compliant.

The Role

As a Property Administrator, you will work closely with the maintenance team, contractors, and management to ensure all property-related tasks are completed efficiently and accurately. You will manage job tickets, coordinate planned and reactive maintenance, maintain essential records, and support the smooth running of daily operations.

Key Responsibilities

• Liaise with managers & supervisors on a daily basis reporting any issues that need resolving.

• Use software systems such as Halo to open, update, and close job tickets.

• Manage snagging lists as required.

• Coordinate with maintenance staff for pre-arrival checks and ongoing services.

• Use Excel to organise and track services, meter readings, and maintenance updates.

• Liaise with contractors for reactive services and planned maintenance visits.

• Manage and update property-related documentation, including service records, supplier lists, and maintenance logs.

• Ensure all keys are managed securely, including signing in/out and safe storage.

• Ensure all vehicle mileage sheets are completed weekly & updated monthly with payroll dept.

• Create and manage a monthly maintenance rota during high seasons.

• Process and raise purchase orders and special payment requests using systems such as Workday and DocuSign.

• Liaise with accounts department for all invoice processing as & when required.

• Purchasing of H&S clothing & materials etc as & when requested by property staff.

• Keep track of all credit card transactions & petty cash receipts, collating via the appropriate system

• Resolve queries related to quotations and invoices with contractors and suppliers.

• Maintain and update the asset register for property, plant, and vehicles.

• Oversee the filing system for property compliance certificates and project invoices.

• Create packing lists in Microsoft excel in order manage shipments.

• To distribute or contact the correct people as letters & parcels arrive throughout the day.

• Review and process timesheets for authorisation.

• Provide cover for colleagues when they are out of the office.

• Any tasks or responsibilities as requested by management within the scope of the position.

What We''re Looking For

We are seeking a professional with:

• Experience: Proven experience in a similar administrative role, ideally within property, maintenance, or facilities.
• Technical Skills: Proficient in payroll software and Microsoft Excel, Outlook, and Word.
• Driving Licence: Full, clean driving licence.

What We Offer

• A supportive and collaborative team environment.
• Opportunities for professional growth and continuous learning.
• Competitive salary and benefits package.

Apply Today!

If you are an experienced administrator with excellent organisational skills and a passion for supporting property operations, we''d love to hear from you.