Project / Procurement Administrator

Join a growing business where your organisational skills really shine - up to £35K and early Friday finishes.
Project, Operations and Procurement Admin Support

Location: Bedford
Contract: Full-time, permanent 
Salary: Up to £35,000 per annum, depending on experience

Looking for a varied, hands-on role where no two days are the same£
We''re working with a well-established business that''s looking for a proactive and organised Project, Operations and Procurement Admin Support to join their busy Operations team in Bedford.

This is a great opportunity for someone who enjoys keeping things running smoothly coordinating projects, maintaining accurate records, and supporting communication between departments, customers, and suppliers.

What You''ll Be Doing:

- Project Administration
- Create and maintain project folders upon receipt of customer purchase orders.
- Upload and process orders on the ERP system, tracking progress and managing shortages.
- Support internal project handovers and issue customer handover documentation.
- Prepare despatch notes, commercial invoices, and packing lists for outgoing goods.
- Assist with compiling and finalising Operation and Maintenance (OandM) manuals.
- Ensure all project records and documentation are complete and audit-ready.
- Support Project Managers with post-delivery activities such as installation and commissioning.
- Help with contract documentation submissions
- Procurement Coordination
- Maintain accurate records of supplier communications and purchase orders.
- Liaise with suppliers to track deliveries and resolve any delays or discrepancies.
- Raise and process small purchase orders (stationery, consumables, etc.).
- Keep supplier documentation current for audits (certificates, insurances, questionnaires).
- Support invoice queries between suppliers and the internal accounts team.
- Maintain pattern registers, certifications, and other procurement-related documents.
- Communicate clearly with customers and suppliers, providing updates and documentation as needed.

What We''re Looking For

- Previous experience in an administrative, operations, or procurement support role.
- Ideally, experience in a manufacturing, engineering, or project-based environment.
- Strong organisational and coordination skills with excellent attention to detail.
- Good communicator - professional, approachable, and clear.
- Confident using Microsoft Office (Word, Excel, Outlook) and document control systems.
- Ability to manage multiple tasks and priorities effectively.
- A proactive, solutions-focused attitude.

Working Hours

Monday - Thursday: 08:00 - 16:30
Friday: 08:00 - 13:30

Early Friday finish - start your weekend early!

Why You''ll Love Working Here

You''ll be joining a supportive, close-knit team where your contribution truly makes an impact. Alongside a positive work environment, you''ll enjoy:

- On-site parking
- Pension: 4% employee contribution, 4% company contribution
- 25 days'' holiday plus bank holidays
- Holiday buying scheme (up to 5 extra days)
- Life assurance
- Enhanced maternity and sick pay
- Opportunities for learning and professional development

If you''re organised, detail-focused, and thrive in a role where you''re at the heart of operations, this could be the perfect next step for you.