Project Coordinator

This is a pivotal role within the operations team. The successful candidate will be responsible for scheduling field resources, preparing operational documentation (including RAMS and Project Information Sheets), coordinating logistics, and acting as a key link between Sales, Field Teams and Clients.

The role requires excellent organisational skills, strong written communication ability, and the confidence to manage multiple live projects in a fast-paced environment.

Key Responsibilities

Scheduling & Resource Management

-Use the company scheduling system to allocate engineers, rigs and equipment to projects

-Monitor and manage resource availability across multiple live sites

-Provide accurate availability updates to the Sales team to support quoting and tendering

-Flag clashes, shortages or operational risks to the Operations Manager

-Assist with forward planning to ensure smooth project delivery

Documentation & Compliance

-Prepare site-specific RAMS (Risk Assessments & Method Statements)

-Produce Project Information Sheets for field teams

-Ensure documentation reflects the scope of works, equipment and site conditions

-Issue documentation to clients in line with company procedures

-Maintain accurate project records within internal systems

Field Team Support

-Book accommodation and travel for field personnel

-Order PPE and project-specific equipment as required

-Support mobilisation and demobilisation of rigs and equipment

-Act as first point of contact for engineers requiring operational assistance

-Assist with logistics coordination and last-minute changes

-Occasional out of hours support with accommodation and paperwork

Client and Internal Communication

-Respond to client emails and phone calls in a professional and timely manner

-Liaise with clients to confirm site access, programme dates and documentation requirements

-Support Sales and Operations with general project administration

-Escalate commercial or contractual matters appropriately

General Administration

-Maintain accurate records within internal systems

-Support document control processes

-Assist with operational reporting where required

-Provide general administrative support to the Operations Team

Skills & Experience Required

Essential:

• Strong organisational and time-management skills
• Excellent written and verbal communication skills
• High attention to detail
• Confident using scheduling or resource management systems
• Proficient in Microsoft Office (particularly Word and Excel)
• Ability to manage multiple projects simultaneously
• Calm and solution-focused under pressure

Desirable:

• Experience within construction, ground investigation, geotechnical or UXO sectors
• Experience writing RAMS
• Understanding of field operations logistics
• Knowledge of PPE standards and site compliance requirements

Personal Attributes

-Proactive and self-motivated

-Structured and process-driven

-Strong problem-solver

-Team player with the ability to communicate confidently at all levels

-Commercially aware and operationally minded

What We Offer

-Competitive salary (dependent on experience)

-Supportive and growing team environment

-Exposure to technically complex and nationally significant projects

-Opportunities for professional development