Project Assistant / Administrative Support Specialist

Experienced Project AssistantRole OverviewWe are seeking an experienced, proactive Project Assistant / Administrative Support Specialist to join our team on a full-time basis. In this role, you will provide direct, comprehensive administrative and secretarial support to two Senior Project Managers, while offering ad-hoc support to the wider office.This position sits within an Employee Ownership Trust (EOT), meaning you will work closely with our collaborative technical and support teams in a company where every employee has a stake in our shared success.Key Responsibilities Communication and Inbox ManagementManage inboxes proactively, responding to basic enquiries independently.Flag urgent emails to the technical team for rapid response.Build strong relationships with clients, contractors, and external stakeholders.Share general office duties, including opening and distributing postal mail. Document Production and ControlAudio-type, format, and issue accurate minutes and technical reports.Prepare contract certificates and ensure issuance within strict contractual deadlines.Draft contract documents and compile formal tender packages for project teams. Project Administration and SystemsSet up and update projects on Fieldview (our bespoke electronic project data system).Format and issue weekly site reports and other documentation via Fieldview.Maintain electronic project files to ensure strict organization and compliance.Update project details and contact information on the ..... full job details .....