Project Administrator

The OpportunityVeolia are seeking a highly organised and experienced Initiative Lead and Activity Coordinator to drive a critical, compliance-driven digital transformation project. This role is responsible for the successful execution of the Paperless Personnel Files Initiative, managing the transition from legacy paper-based employee files to a fully digital system across multiple depot locations. This initiative is essential for regulatory compliance (UK GDPR and Data Protection Act 2018), mitigating data mismanagement risks, and supporting our commitment to environmental sustainability and freeing up valuable workspace.Key Responsibilities • Project Execution and Coordination: Drive project activities across assigned business lines, coordinating logistics, timelines, and resources for the file digitization process.• Stakeholder Engagement: Serve as the primary liaison between central project leadership, local depot administrators, HR/Employee Relations (ER) teams, and external document management services. Must build confidence in new digital processes.• Process and Compliance Assurance: Ensure all file categorisation, retention, and disposal activities strictly comply with the established retention policy and data protection requirements. Conduct quality checks on documents.• Vendor and Logistics Management: Coordinate with third-party vendors for document collection, scanning, secure storage, and destruction services. Track progress and manage vendor performance.• ..... full job details .....