Project Administrator / Co-ordinator

Job Title: Project Administrator and Coordinator
12-18 month contract plus
based in Derby
working days Monday to Friday 37 hours per week early finish on a Friday
to start asap

Purpose of the Job:
To provide comprehensive administrative and coordination support to the Project
Director and wider project team, ensuring the smooth operation of project activities,
communications, and stakeholder engagement across the programme.
Reporting to: Project Director
Key Responsibilities:
Project Coordination:
Support project milestones and deliverables tracking and on time submissions for timely payments
Maintain project governance, registers, and logs (e.g. risk, issues, actions, decisions) and KPIs.
Setup and coordinate internal and external meetings, including agenda preparation, minute-taking, and
follow-up actions.
Administrative Support:
Manage calendars, travel arrangements, and correspondence for the Project Director.
Prepare reports, presentations, and briefing materials.
Ensure timely processing of purchase orders, invoices, and other financial documentation.
Stakeholder Engagement:
Act as a point of contact for internal and external stakeholders.
Support communications and updates across internal and external stakeholders.
Assist in organising workshops, site visits, and stakeholder events (including hospitality).
Compliance and Governance:
Ensure adherence to project governance frameworks and reporting standards inline with Alstom
Processes.
Support audits and reviews by maintaining accurate and accessible records.
Competencies & Skills:
Strong organisational and time management skills
Excellent written and verbal communication
Proficiency in Microsoft Office Suite and project management tools (e.g. SharePoint, MS Project)
Ability to work independently and collaboratively in a fast-paced environment
Attention to detail and commitment to quality to achieve ''first time right''
Discretion and professionalism in handling sensitive information
Experience:
Proven experience in Project administration or coordination within infrastructure, transport, or construction
sectors
Familiarity with large-scale programmes and multi-disciplinary teams
Experience supporting senior leaders and managing competing priorities
Understanding of reporting processes in a project environment
Education:
A-levels or equivalent required
Degree or diploma in Business Administration, Project Management, or a related field preferred
Interested then please call me on (phone number removed) or email your Cv to (url removed)
please note that as this will be working within a safety critical working environment if successful then you will be required to undertake pre employment drugs and alcohol test