Personal Assistant/Senior Secretary

Personal Assistant, Senior Secretary, Temporary Your new companyHays are working with a public services organisation to recruit a Personal Assistant/Senior Secretary based in Knockbracken (South Belfast) on a temporary basis.Your new roleThe post-holder will be responsible for providing a full range of administrative and secretarial support functions to Director and Assistant Director Level as required. This will require the planning, prioritising and monitoring of workload to ensure efficiency and accuracy at all times, and will include gathering information, proposing solutions and taking action to solve problems as appropriate.Administrative and Secretarial SupportDelivered comprehensive admin support including correspondence, audio typing, data processing, email and record management.Prepared agendas and paperwork, maintained diaries, and ensured senior staff were fully briefed for meetings.Produced high-quality documents, presentations, and reports using Microsoft Office Suite.Communication and Stakeholder EngagementManaged calls, emails, and correspondence, ensuring timely action and prioritisation of issuesWelcomed guests, arranged hospitality, and maintained professional client-facing standards.Liaised effectively with internal and external stakeholders across all levelsOffice and Systems ManagementDeveloped and maintained office systems for efficient paper flow and information storageMonitored supplies and managed orders for office resources.Coordinated travel, ..... full job details .....