Personal Assistant

Personal Assistant to Finance Director Organisation: Charity Location: Belfast Reporting To: Finance DirectorWorking hours: Ideally 9am-5pm 37.5 hours (flexible working with core hours 8am-6pm)Hybrid working: 3 days office and two days WFH.Salary: £26,325 to £30,680 (dependant on experience) Job OverviewThe Personal Assistant will provide professional, efficient, confidential, and proactive support to the Finance Director. The role involves managing complex diaries, coordinating meetings and projects, handling communications, producing reports and presentations, and ensuring key strategic objectives are delivered effectively and within agreed timescales.Key ResponsibilitiesExecutive SupportAct as the primary point of contact for the Director.Screen calls, correspondence, and enquiries, prioritising urgent matters.Manage confidential information with discretion and professionalism.Draft correspondence and communications on behalf of the Director.Ensure timely responses to internal and external enquiries. Diary and Meeting ManagementManage and maintain a complex and constantly changing diary.Coordinate internal and external meetings.Prepare agendas, reports, meeting papers, and presentations.Take, distribute, and follow up on meeting minutes and action points.Arrange travel, accommodation, and associated logistics as required. Project SupportAssist with project planning and administration.Document project goals, deliverables, deadlines, and budgets.Monitor project progress ..... full job details .....