People and Communications / HR Administrator (12-months)

People and Communications / HR Administrator (12-months)

Location: Woking
Working pattern: Hybrid
Department: People & Communications

Contract duration: 12 months

KONE has an exciting opportunity for a People & Communications Administrator to join our Woking Office team.

This is a great opportunity for an organised, proactive and detail-focused HR professional to play an important role in supporting our employees and the wider People & Communications (P&C) team. You’ll be responsible for delivering accurate and timely HR administration, maintaining employee data and supporting a wide range of people processes across the business.

About the role

As a People & Communications Administrator, you’ll be a key point of contact for employees and colleagues across KONE, helping to ensure our HR processes run smoothly and providing a high-quality employee experience.

You’ll work closely with the wider P&C team, HR Business Partners and our global HR support teams, handling a varied workload and managing confidential information with professionalism and discretion.

What you'll be doing

Monitor the HR mailbox and respond to employee queries, ensuring questions are handled accurately and within agreed timescales

Maintain accurate and confidential employee records and HR data within Workday, our global HR system

Ensure HR processes and procedures are followed consistently and in line with KONE requirements

Coordinate health and background checks for new hires

Prepare leaver reports and documentation and distribute information to relevant third parties

Review contractual change letters and ensure any errors are identified and corrected

Provide day-to-day administrative support to People & Communications Business Partners

Process and manage HR-related invoices

Coordinate enhanced DBS checks

Manage PDI applications and follow-ups

Request and distribute hard-copy NVQ certificates to employees

Maintain and update absence information in Workday

Coordinate Cycle to Work approvals, including ensuring approved applications are submitted to Payroll each month

Support the administration of Death in Service cases with care and confidentiality

Report company car and mobile phone activity to our third-party provider

Maintain the KONE intranet and ensure HR policies and information remain accurate and up to date

Produce and maintain a range of weekly HR reports

Track international and European employee visas and provide quarterly updates to HR Business Partners

Complete quarterly data and payroll reconciliations between Workday and Payroll, working with ASK HR and HR Business Partners to resolve discrepancies

Support other ad hoc People & Communications activities and projects as required

What we're looking for

We’re looking for someone who is organised, reliable and proactive, with strong attention to detail and the ability to manage competing priorities.

You’ll ideally bring:

Proven experience in an administrative role; HR administration experience is highly desirable

Basic knowledge of HR practices and UK employment legislation is advantageous, but not essential

Experience using HR systems; Workday experience would be a bonus

Strong attention to detail and a commitment to maintaining accurate data

The ability to manage multiple tasks and priorities in a fast-paced environment while meeting deadlines

Excellent written and verbal communication skills in English

The ability to handle sensitive and confidential information with discretion

Good working knowledge of Microsoft Office, particularly Excel; intermediate Excel skills are desirable

Experience with Mail Merge is advantageous

A proactive, collaborative approach and the ability to work effectively as part of a team

Don’t have experience with everything listed above? That’s okay. Full training and support will be provided.

What KONE can offer you

At KONE, we believe in investing in our people and supporting them to build a career they can be proud of.

We offer a comprehensive benefits package, including:

• Competitive salary

• 25 days’ annual leave + 8 bank holidays

• 1 paid volunteering day

• Pension scheme

• Bonus opportunity

• Ongoing learning and development opportunities

• Regular development reviews to support your career goals

• Hybrid working

• GymFlex membership

• Dental insurance

• Private healthcare

• Prolonged Disability Insurance (PDI)

• 24/7 GP support and wellbeing services

• KONE employee discounts

• Long-service awards

• Support and development from experienced leaders within the lift and escalator industry

Join KONE

At KONE, we’re committed to creating a workplace where people can thrive, develop and make a difference. If you’re looking for a varied HR administration role where you can build your experience, work with a supportive team and contribute to the employee experience, we’d love to hear from you.

Please note that this role is not eligible for visa sponsorship.