Part Time Personal Assistant

A part time Personal Assistant is required for a permanent role in central Halifax. This PA role is to support the efficiency and productivity of the executive team in their day-to-day operations, through diary management and international planning. You will be a pivotal part of the operations team supporting this fast paced and professional company.

Sayjo Recruitment are proud to be recruiting for our client, with a great office space in central Halifax, offering a career with a team who are supportive, proud of the success and growth of their company.

The role will be to provide comprehensive administrative and executive level support, ensuring that the CEO and senior management team (SMT) can focus on strategic initiatives. This position requires adept handling of sensitive information and an initiative-taking approach to managing a diverse range of tasks.

Key responsibilities.

• Manage complex international diaries and organising meetings in various time zones and prioritising appointments.
• Coordinate travel arrangements, including itineraries, flights, accommodation and visa requirements for the SMT.
• Working to company policies, compliance, and budgets.
• Organise and oversee logistics for business meetings, conferences, and team events including venue selection and activity planning.
• Draft, minute and circulate meetings agendas, preparing records and keeping accurate records.
• Manage incoming emails and inquiries forward from the team in a professional and timely response, with appropriate follow ups and allocations.
• Monitor deadlines and tasks, providing prompt reminders for the CEO and SMT.
• Manage expense claims for CEO.
• Undertake additional duties as assigned to support the CEO and SMT effectively, proactively taking initiative.

Key skills:

• Outstanding written and communication skills.
• Must have international diary management experience.
• Experience in an accountable role ideally in a personal assistant capacity.
• Able to handle confidential information with discretion and professionalism.
• Experience in complex electronic filing or CRM / database processing.
• Competence with Microsoft packages and general IT.

The offer:

Working hours 20 hours per week, of either two and half days per week, or 4 mornings per week, to be discussed with Sayjo Recruitment on initial screening stage.

Hybrid working arrangement available or office based with flexibility, 25 days holiday full time equivalent plus statutory holidays (pro rata for 20 hours contract) 

To apply for this role, please send your full CV to Louise at Sayjo Recruitment today, we may close the advert earlier than advertised.