Paralegal Legal Secretary

Job Title: Paralegal/Legal Secretary
Department: Property
Location: Coventry
Reporting to: Head of Department

Full-time, 35 hours per week
Based - Coventry office (fully office based)
Competitive salary plus benefits

Job Purpose

- To provide comprehensive administrative and paralegal support to a busy Property Department.
- To work in accordance with the Office Manual and to act at all times in an appropriate manner as an employee of a professional practice.

Key Responsibilities

- Providing conveyancing quotes
- Opening new files
- Dealing with client enquiries and queries over the telephone and in person, and providing updates to clients and estate agents
- Keep up to date with prospective clients
- Setting up files for completion
- To progress files through to post-completion, file closing and progressing to archive
- Undertaking dictation
- To scan, maintain and prepare full attendance notes
- Obtaining correct documentation for Anti Money Laundering purposes
- Updating LMS and Lender Exchange
- Submitting registrations and dealing with requisitions
- Work within the framework of CQS
- Scanning post and allocating to fee earners electronically and onto physical files
- Dealing with client and office ledgers
- To undertake general administration tasks
- To attend Property Department meetings and Firm wide meetings
- To proficiently use the Firm''s case management system
- Updating estate agents and brokers
- First point of contact for incoming calls
- To undertake any reasonable instructions made by Directors, Department Heads, Line Manager or Fee Earners.

Knowledge and Experience

- Minimum of 6 months experience working within a Residential Conveyancing department
- Sound understanding of the conveyancing process
- Knowledge of LMS and Lender Exchange
- Knowledge of Land Registry
- Excellent client care