Paralegal Legal Secretary

Job Title: Paralegal/Legal Secretary
Department: Property
Location: Coventry
Reporting to: Head of Department

Full-time, 35 hours per week
Based - Coventry office (fully office based)
Competitive salary plus benefits


Job Purpose

• To provide comprehensive administrative and paralegal support to a busy Property Department.
• To work in accordance with the Office Manual and to act at all times in an appropriate manner as an employee of a professional practice.

Key Responsibilities

• Providing conveyancing quotes
• Opening new files
• Dealing with client enquiries and queries over the telephone and in person, and providing updates to clients and estate agents
• Keep up to date with prospective clients
• Setting up files for completion
• To progress files through to post-completion, file closing and progressing to archive
• Undertaking dictation
• To scan, maintain and prepare full attendance notes
• Obtaining correct documentation for Anti Money Laundering purposes
• Updating LMS and Lender Exchange
• Submitting registrations and dealing with requisitions
• Work within the framework of CQS
• Scanning post and allocating to fee earners electronically and onto physical files
• Dealing with client and office ledgers
• To undertake general administration tasks
• To attend Property Department meetings and Firm wide meetings
• To proficiently use the Firm's case management system
• Updating estate agents and brokers
• First point of contact for incoming calls
• To undertake any reasonable instructions made by Directors, Department Heads, Line Manager or Fee Earners.

Knowledge and Experience

• Minimum of 6 months experience working within a Residential Conveyancing department
• Sound understanding of the conveyancing process
• Knowledge of LMS and Lender Exchange
• Knowledge of Land Registry
• Excellent client care

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