PA/EA

Job Title: Personal Assistant / Minute Taker (Interim Contract)
Contract: Initial 2-month fixed term, followed by rolling monthly contract
Working pattern: Monday–Thursday 9:00–17:30, Friday 9:00–17:00 (to be confirmed at interview)
Location: Aylesbury
Working arrangement: No home working during the first three months (to be reviewed thereafter)
About the Role
We are seeking an experienced and highly professional Personal Assistant with strong minute-taking expertise to provide dedicated support to a busy Service. This role requires excellent organisational skills, discretion, and the ability to manage a varied and confidential workload.
The successful candidate will be expected to settle quickly into the role; therefore, availability and commitment during the initial period is essential, and annual leave is not normally expected during the first two months.
Key Responsibilities

• Provide confidential, dedicated personal assistance, research, organisational, and administrative support to ensure the effective running of the Service

• Manage and maintain efficient systems for logging, storing, and archiving information

• Handle correspondence (electronic and written), often of a highly confidential nature

• Arrange meetings and conference bookings, including room bookings and scheduling

• Prepare agendas, collate papers, and ensure timely distribution of documents

• Attend meetings and produce accurate, high-quality minutes

• Liaise with external suppliers and stakeholders as required

• Manage meeting processes, including tracking actions, deadlines, and reminders

• Provide high-standard typing and general administrative support

• Ensure confidentiality and security of sensitive information at all times

• Undertake and manage ad hoc projects and research tasks

• Support the development and maintenance of electronic document management systems

• Promote good administrative practices across teams and disciplines

• Provide cover for other Executive Support/PA roles when required

• Extensive professional minute-taking experience in a busy environment

• Previous experience working at Personal Assistant (PA) or Executive Support level

• Strong organisational and administrative skills

• Excellent written communication and attention to detail

• Ability to manage confidential information with discretion

• Confident working independently and managing multiple priorities

• Experience supporting meetings, senior stakeholders, and complex scheduling

• This role requires a high level of professionalism and reliability

• No hybrid or home working during the initial three months (subject to review thereafter)

• Flexibility and adaptability are essential due to the nature of the workload