PA (to support x2 Directors People & Change and Marcomms)

Overview

Advert: Personal Assistant / Administrator 35 hours per week (flexible working arrangements) £30,000 - £35,000 + benefits 12 months fixed term contract London, Wimbledon (hybrid working)The role

As a Personal Assistant, you will provide project, PA and administrative support to two Directors - People and Change Director (HR team) and Commercial and Marketing Director (Marcomms team) along with broader support for the directorates as required. This is an important front-line support role and you will need to demonstrate proficiency in delivering all the key accountabilities as well as a general awareness of the work of the Directorates. You will have an opportunity to take your own initiative, operate proactively and take autonomous decisions. As a PA, you will communicate with many senior stakeholders both internally and externally. It is vital to be able to work collaboratively and effectively as part of a team to ensure the smooth running of the departments.What you''ll be doing

Providing a full secretarial and administrative service to the Directors along with broader admin support for the directorates as required.Planning and arranging a busy schedule of internal and external meetings and away days to agreed timescales for both Directors. Prior to the meetings, prepare and distribute agendas and supporting documentation, book venues, set up conference call dial-in arrangements, arrange refreshments etc. and provide additional administrative support as required.Arranging and coordinating regular UK and international travel and accommodation.Processing invoices, ensuring accurate coding and authorisations for both teams (HR and Marcomms directorates)Providing cover (sickness and holidays) PA support for other Directors as needed.Supporting the teams in the coordination and distribution of appropriate meeting papers and actions, and quarterly CIPD Board and Audit Committee papers, liaising with the CEO, other Directors and Company Secretary regarding submissions and accurate version control.Support with various administrative tasks across the departments.Please note, we reserve the right to close or extend this position depending on application numbers. Therefore, we would urge you to submit an application as soon as possible.About us

We''ve been championing better work and working lives for over 100 years. We help organisations thrive by focusing on their people, supporting our economies and societies. We''re the professional body for HR, LandD, OD and all people professionals - experts in people, work and change. With over 160,000 members globally - and a growing community using our research, insights and learning - we give trusted advice and offer independent thought leadership. And we are a leading voice in the call for good work that creates value for everyone.CIPD: valuing everyone as an individual! The CIPD define diversity as the differences in colour, ethnicity, abilities, age, gender, beliefs, interests, socioeconomic status(class), marital or partnership status, sexual orientation, geographic, academic/professional backgrounds, opinions, backgrounds, thinking, experiences, and many other personal ..... full job details .....