Orthopaedic Data Administrator | Frimley Health NHS Foundation Trust

Overview

We are seeking a detail-oriented and organised Orthopaedic Data Administrator to join our team on a 12-month fixed-term contract. Working 15 hours per week, you will play a key role in supporting the accuracy and quality of patient data within our orthopaedic and plastics registries.Responsibilities

Use hospital systems (EPIC) and Microsoft Office to gather, document, and input patient information.Carry out regular accuracy checks and collaborate effectively with data and clinical teams to ensure records are correct and up to date.Manage data for the National Hip Fracture Database, including timely follow-up with patients 120 days post-procedure.Contact patients to verify and update personal and contact details when required.Responsible for precise data collection, tracking, and entry into National registries with the team. The key registries within the department are: National Hip Fracture Database (NHFD), National Joint Registry (NJR), British Spinal Registry (BSR), and Hand Registry. Flexibility is key, as you may transition to support other registries based on service needs, ensuring an even distribution of workload within the team.Utilise Trust IT systems (EPIC patient record system, Microsoft Package including Word/Excel, Informatics reports) to collate data required for audit requirements both internally and nationally.Monitor data quality, escalate, and raise awareness of inaccuracies to the Clinical Data Manager and relevant staff. Ensure all areas of registry data are completed and validated.Compile and return data summaries regularly, demonstrating compliance and readiness for internal and external audits, sharing data as needed.Regularly review processes during meetings with the manager and team, suggesting improvements for efficiency.Work with the Data Manager and other key staff to establish core processes for reviewing data, validation, and presentation purposes.Liaise with relevant staff to identify and ensure all eligible patient information is entered into the appropriate database. Check patient consent for the relevant registries.Manage phone calls professionally and timely, including contacting patients for the NHFD database to collect 120 days post-operation information, documenting outcomes, and escalating issues as needed. Also reach out to patients for other registries to update contact details/email addresses.Interact with patients respectfully, ensuring demographic and daytime contact numbers are obtained and updated in the system in accordance with Information Quality Assurance.Ensure strict confidentiality of patient records and correspondence in line with Trust policy.Support the Trust in achieving NHS targets and ensuring patient data collection, entry, and logging are completed accurately and timely.Maintain office equipment, handle post and emails daily, attend team meetings, and work collaboratively. Cover colleagues’ work during holidays and other absences.Be flexible and multi-skilled in supporting other administrative duties as required to facilitate smooth running of the directorate.Support modernisation projects, participate in team initiatives, and assist across the department as needed.Participate in staff training, seek additional training as needed, maintain a personal training file, and request annual appraisal.Establish good working relationships with key personnel within the directorate, alongside ED, Theatres, Quality and Audit, Informatics and Coding, and other specialties as necessary.Liaise with Clinical Governance staff and provide information as required.Maintain information in files and databases according to Data Protection, Caldicott principles and department protocols.Gather data and contribute to the analysis of statistics for audit purposes.Become familiar with and adhere to directorate/organisational procedures.Support the implementation of new IT and patient administration systems.Adhere to all Trust and local policies and procedures.About Frimley Health

Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide development opportunities for all staff and offer training across professional, management, leadership, and clinical skills areas. We support a healthy work-life balance and encourage flexible working to meet staff and service needs.Equal Opportunity and Safety

The Trust is an Equal Opportunities Employer and operates a no smoking policy. Staff must take reasonable care for health and safety and comply with statutory and departmental safety regulations. The post holder is responsible for managing risk and ensuring compliance with the Trust’s Health and Safety Policy.Expiry

This advert closes on Monday 8 Sep ..... full job details .....