Organising Assistant

Organising Administration Assistant (Temporary Contract)
Start Date: ASAP
Working Hours: Monday – Wednesday, 9:00am – 5:00pm
Location: Sowton Exeter. Office-based
Role Overview
We are seeking an organised and proactive Administration Assistant to support our organising work in the South West region. This role involves providing a wide range of administrative, logistical, and coordination support to ensure the smooth delivery of projects, events, and campaigns.
Key Responsibilities

• Act as a central point of coordination for regional organising work, including administration and member communications.

• Support organising projects, learning events, and conferences (both pre- and post-event), including campaign activity and distribution of materials.

• Coordinate meetings, training sessions, and member events, including managing registrations, attendance lists, and communications.

• Assist with workplace visits, telephone enquiries, and engagement with members and activists.

• Provide administrative support for trainee recruitment activities.

• Support regional training delivery, including venue booking, logistics coordination, registration, and preparation of materials.

• Maintain accurate training records and produce relevant reports.

 

About You
We are looking for someone who:

• Demonstrates professionalism and integrity

• Takes a fair and consistent approach when working with others

• Works collaboratively and supports team success

• Is proactive, flexible, and able to adapt to changing priorities

 

Skills and Experience

• Strong administrative skills, including maintaining accurate paper and digital records

• Ability to assess information quickly and respond effectively to enquiries

• Able to work independently and use initiative within agreed parameters

• Excellent communication and interpersonal skills, with the ability to engage a wide range of people

• Confident and professional approach when dealing with callers and event attendees

• Clear and concise written communication skills

• Ability to handle sensitive or challenging situations with confidence

• High level of accuracy and attention to detail

• Strong organisational, coordination, and planning skills

• Good numeracy skills

• Experience taking meeting notes and producing accurate reports

• Proficient IT skills, including Microsoft Office and other relevant systems

• Strong typing skills with a high degree of accuracy

• Ability to work under pressure and meet deadlines

 

Apply