Operations Coordinator

Operations Coordinator

Job Location:               Poole, Dorset

Job Type:                     Permanent

Salary:                         Up to £29,000 per annum

Hours:                          37.5 hours per week, Monday – Friday 9.00am – 5.00pm

Benefits:                       33 days holiday (inc Bank holidays), Company pension; Free onsite parking; Company social events; Gym membership discount; Ongoing support, development and training

We are currently recruiting for a well-established distributor based in Poole who are recruiting for an Operations Coordinator on a permanent basis.

Within this role you will be supporting the operations team to ensure the smooth running of facilities, contractors, compliance activities, reporting, training coordination and day-to-day operational processes. 

Key duties will include;

Operations:

• Provide day-to-day coordination and administrative support to the Operations team. 
• Attend meetings and produce accurate meeting minutes, actions and follow-up documentation where required. 
• Prepare operational reports, presentations and supporting documentation.  
• Maintain accurate filing systems, records and operational documentation. 
• Support continuous improvement initiatives and operational process reviews. 

Facilities:

• Obtain quotations for repairs, maintenance works and facilities-related services. 
• Liaise with contractors, suppliers and service providers to ensure works are completed safely, efficiently and within agreed service levels. 
• Coordinate contractor control processes, including site access, permits, inductions and supporting documentation where required. 
• Coordinate contractor visits and maintain accurate contractor records. 
• Maintain maintenance records, service schedules and contractor documentation. 
• Monitor service contracts and supplier agreements to ensure documentation remains current and contracts do not expire. 

Health and Safety:

• Provide administrative support to the Health & Safety Manager. 
• Maintain health & safety records, documentation and compliance trackers. 
• Coordinate health & safety inspections, audits and scheduled compliance activities. 
• Coordinate external training bookings where required. 
• Maintain training records

For this role you will have;

• Experience of working in an administration / coordination role
• Experience working in a health & safety, warehouse, logistics or manufacturing industry
• Excellent organisational and coordination skills 

• High level of accuracy and attention to detail 
• Ability to prioritise workload and manage multiple tasks
• Good IT skills, including Microsoft Office (Excel, Word, Outlook) 
• Ability to gather, analyse and present operational data and KPI information 

For more information on this position, company or to apply for this role, please either contact our recruitment team on (phone number removed) or send your CV 

Those who have the right skills and experience, our aim is that you will hear back from us within 24 hours but due to the high number of applications we are receiving at present, we are unable to respond to every application individually so If you do not hear from us within 3 days, please assume that your application at this stage has not been successful. As new positions arise, we will review any applications already made to us and may contact you about other suitable roles.

Resource Recruitment is an equal opportunities employer and is committed to a policy of treating all its employees and job applicants equally. It is the policy of the Company to take all reasonable steps to ensure that each applicant is assessed only in accordance on the basis of their qualifications, skills and abilities to perform the relevant duties without prejudice in regards to background, religion, ethnicity, age, sexual orientation, disability or gender.

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Keywords; operations; H&S; Health and safety; Health & safety; compliance; facilities