Office Support Coordinator

Office Administrator & IT Support Coordinator

Location: Manchester
Contract: 12 Month FTC (100% Office Based)
Salary: £30,000 with free onsite parking, very accessible to Manchester City Centre

Are you the person everyone turns to when technology needs fixing, supplies need ordering, or the office needs organising?

We''re looking for a proactive and organised Office Administrator & IT Support Coordinator to play a key role in the smooth running of our Manchester office. This is a varied position combining office coordination, first-line IT support, procurement, and finance administration.

If you have hands-on IT experience and enjoy being at the heart of day-to-day business operations, we''d love to hear from you.

The RoleAs the go-to person for office operations and everyday IT support, you''ll ensure colleagues have the tools, resources, and support they need to work effectively. You''ll provide first-line technical support, coordinate suppliers and services, manage office administration activities, and support purchasing and finance processes.

While office administration and procurement are a significant part of the role, full training will be provided on SAP, purchasing processes, and finance administration. We''re primarily looking for someone with genuine IT capability who is keen to develop broader business support skills

Key ResponsibilitiesFirst-Line IT Support

• Troubleshoot laptops, printers, Microsoft 365, Teams, Outlook, Wi-Fi, phones, and connectivity issues
• Log, triage, and resolve technical issues or escalate where appropriate
• Support employee onboarding and offboarding processes
• Maintain IT equipment records, software licences, and meeting room technology

Office Administration & Coordination

• Act as the main on-site contact for office operations
• Liaise with landlords, building management, contractors, and suppliers
• Manage office supplies, stationery, and consumables
• Coordinate couriers, deliveries, visitor arrangements, and document management
• Support meetings, events, travel bookings, and hospitality requirements

Procurement & Finance Support

• Raise purchase orders and process goods/service receipting within SAP
• Obtain supplier quotations and manage purchasing activities
• Maintain invoice, purchase order, and expense trackers
• Support cost tracking and vendor payment administration

Health & Safety

• Assist with office health and safety activities, emergency procedures, and statutory compliance requirements

About You

You''ll be a highly organised problem-solver who enjoys helping others and takes pride in delivering excellent service.

Essential

• Hands-on IT support experience or an IT background

• Confident troubleshooting Microsoft 365, laptops, printers, Wi-Fi, and connectivity issues
• Strong organisational and administrative skills
• Good Excel skills
• Excellent communication skills and customer-focused approach
• Ability to work independently and manage a varied workload

Desirable

• Experience using SAP or another ERP system
• Procurement or purchasing experience
• Knowledge of office health & safety practices

If you''re an organised and technically capable individual looking for a varied role where no two days are the same, we''d love to hear from you.

Apply Now

If you believe you have the expertise and skills to apply for this role, please get in touch with us today.

If this sounds like the perfect role for you then please submit your CV.

This vacancy is being handled by Aspire Recruitment. Please be aware we receive a high volume of applications and regularly receive applications from candidates who exceed the job credentials. We will only contact you within the next 14 days if you are selected for interview. Should you apply for this role, we will process your data as detailed in our Privacy Policy and by applying for this opportunity I agree that Aspire Recruitment will keep me informed about potential employment opportunities regularly and that I can choose to opt out of receiving information at any time. 

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