Office Manager

Reed are working on an exciting opportunity for an Office Manager to join one of our Edinburgh based clients. Our client is looking for a proactive and highly organised individual that will be the focal point of the office. This role is integral to the day-to-day upkeep, smooth running, and maintenance of the office. You will work closely with the partners and a senior team of Associates, supporting the delivery of practice-wide initiatives and ensuring business priorities and practice focuses are met.

Role- Office Manager

Location- Edinburgh

Salary- -35,000

Working pattern- 9am-5:30pm Monday to Friday (office based)

KEY DUTIES -

• Overseeing the day-to-day management of the office.
• Efficient running of the front office, including management of meeting rooms, visitors and refreshments.
• Call management.
• Premises maintenance management, including organising works, making sure checks and maintenance visits are completed on time.
• Liaising with service providers- gas, electricity, water, recycling etc.
• Management of office cleaners and any other building maintenance services.
• Monitoring and ordering office supplies.
• Being first point of contact for any problems with the building and tenants.
• Being first point of contact for external IT consultants.
• Office health and safety management, including carrying out weekly fire alarm tests, fire drills, organising training, etc.
• HR management including employment contracts, recruitment and onboarding new staff.
• Developing, implementing and maintaining office policies and procedures, as agreed with the partners.
• Attending regular management meetings and minuting partnership board meetings.
• Typing correspondence, meeting minutes, reports, schedules etc. and audio typing as required.
• It is hoped that the new practice manager will over time become a mental health first aider to provide support to employees and direct them to appropriate help should it be required. Training and support for this role will be provided to the appropriate level.

GENERAL SKILLS AND EXPERIENCE:

• Ability to write good, clear English, and proofread writing by others.
• Strong organisational and administrative skills, with attention to detail.
• Excellent core IT skills (MS Office including Teams, Word, Excel, Outlook and Powerpoint).
• A working knowledge of Adobe Photoshop and InDesign would be beneficial but not essential, as training can be given.
• Good understanding of health and safety in the workplace.

We are on the hunt for a candidate that loves variety and is friendly, welcoming and approachable. Does this sound like the type of role that you were looking for?

Apply online today to find out more!