£29000 per annum
About the Role
The Office Manager position in Moira covers daily administrative control, from handling incoming calls and emails to processing orders through Crystal SAP software. You will generate invoices, manage payments via World Pay, and coordinate despatch using Royal Mail, DPD, and DHL for European clients. Liaising with production staff ensures orders leave on schedule, while maintaining filing systems, stationery levels, and Health & Safety documentation forms part of the routine. Working full time with a salary of £29,000 per annum, you will support the Managing Director and receive gradual training from the bookkeeper on broader financial duties. This permanent role suits someone organised, proficient with software, and comfortable handling varied office tasks.
Office Manager/Administrator
- Manage phone calls and emails from regular customers and new queries
- Add all orders onto our Crystal SAP bespoke software
- Create invoices from all orders and finalise payments with cash customers through the World Pay platform
- Email account customers their invoices
- Pack goods and despatch via Royal Mail, DPD Couriers or DHL Express for European customers
- Liaise with production staff regarding orders which are ready for despatch.
- Filing of all orders in appropriate folders
- Keeping on top of stationary supplies, Utility information etc
- Liaise with the bookkeeper who will gradually train you on other aspects of the administrative side which need completing.
- Keep the Health & Safety information UpToDate
- Supporting the MD which also involves having training regarding the company product
- A good understanding of Excel and Word is required
- Being Tech savvy with Microsoft 365 Outlook, in regards to scam emails etc
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