Office Manager - Creative Company

Join Our Dynamic Team as an Office Manager!

Are you a proactive organiser who thrives on keeping an office running seamlessly? We''re looking for a Facilities & Office Manager to take ownership of our workplace environment, ensuring everything from building systems to team support runs smoothly in our vibrant architecture studio. This is a pivotal role where you''ll combine hands-on facilities management with office operations, creating a safe, efficient, and inspiring workspace for our team.

About Us:
We are an award-winning architecture studio dedicated to delivering exemplary architecture, masterplanning, and interior design.

Location:
Southwark, London - Closest station is Elephant & Castle (Fully office based)

What We Offer:

• Competitive annual salary ranging from -50,000 to -55,000
• A permanent contract with a supportive team environment
• Opportunities for professional growth and development
• Rotating shift pattern (8:00am-4:30pm / 9:00am-5:30pm)

Your Role:
As our Office Manager, you will report directly to the Finance Director and oversee the day-to-day operations of our office. Your multifaceted responsibilities will include:

Office Management

• Ensure efficient office operations, managing supplies, equipment, and vendor relationships.
• Handle general administrative duties: scheduling meetings, managing calendars, and travel arrangements.
• Maintain office policies and ensure compliance for a productive work environment.
• Be the friendly first point of contact for visitors, clients, and vendors.
• Continuously monitor and improve office procedures for maximum efficiency.

Facilities Management

• Oversee all building systems, ensuring functionality and safety.
• Manage cleaning services to maintain high standards of hygiene.
• Supervise contractors and respond promptly to facility-related emergencies.
• Coordinate maintenance schedules and space planning activities.
• Implement sustainability initiatives to enhance our workplace.
• Act as the key point of contact for building management, contractors, and suppliers, ensuring issues are resolved quickly and effectively.
• Oversee all building systems (HVAC, IT infrastructure) to maintain functionality and safety.
• Serve as the 24-hour emergency contact for facilities and security matters.

Health & Safety

• Act as the go-to person for health and safety matters.
• Review risk assessments and keep health and safety policies up to date.
• organise training and emergency preparedness plans for staff.

Management of Admin Team

• Lead and mentor the administrative team, fostering a positive culture.
• Allocate tasks efficiently to ensure smooth workflow.
• Conduct performance reviews and training sessions regularly.

Human Resources Support

• Assist with recruitment processes and onboarding of new employees.
• Maintain employee records in compliance with legal standards.
• Serve as a point of contact for HR queries.

Key Skills Required:

• Strong organisational and time management abilities
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite
• Familiarity with HR software and databases
• Detail-oriented with a focus on confidentiality and accuracy

The Ideal Candidate will be:

• People-oriented
• Experienced in managing teams (especially. admin teams)
• Well-rounded facilities management knowledge
• Health & Safety experience (policies, compliance, training)
• Understanding of ISO auditing principles
• Confident communicator & relationship builder
• Ideally with previous HR experience or capacity to cover HR Manager as needed
• Willing and able to be on-call for emergencies/security issues

Why Join Us?
If you''re looking for an exciting opportunity to contribute to a creative and inspiring workplace, we want to hear from you! Bring your organisational skills and people-first mindset to our team and help us create an exceptional working environment.

Apply Now!
If you''re ready to step into this key role as our Office Manager, please submit your CV and a cover letter outlining your relevant experience. Join us in shaping the future of exemplary architecture and design!

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone''s chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.