Office Manager / Bookkeeper

Expected hours: 25 per week

We are a growing business looking for an experienced-Office Manager / Bookkeeper-to take ownership of our finance and office operations. This is a key role within a small team, supporting the Managing Director and helping ensure the business runs efficiently and compliantly.

The Role

You will be responsible for the day-to-day bookkeeping and office administration, ensuring financial records, compliance and internal systems are kept accurate and up to date.

Key Responsibilities

• Create and send customer invoices using-Xero and WorkflowMax
• Maintain sales and purchase ledgers
• Reconcile bank statements and company accounts
• Prepare and submit-VAT and CIS returns to our external accountants
• Manage payment runs, supplier invoices and expenses
• Liaise with external accountants and provide financial information
• Track project costs and support job costing
• Deal with tenants and address day-to-day queries or issues
• Order office supplies, project materials and maintain stock levels
• Ensure all staff licences, training and certifications are kept up to date
• Maintain strong working relationships with clients, suppliers and subcontractors
• Develop and maintain efficient administrative systems, document management and compliance records
• Support the Managing Director with general office and administrative tasks

About You

You will be organised, detail-focused and confident handling both bookkeeping and office systems in a small business environment.

You should have:

• Experience in bookkeeping or finance administration
• Strong working knowledge of-Xero
• Experience with invoicing, bank reconciliation and VAT
• Proficiency in-Microsoft Office-(Excel, Word, Outlook) and-Google Workspace-(Docs, Sheets, Drive)
• Good organisational and communication skills
• Ability to work independently and manage multiple priorities
• Knowledge of ISO certification (e.g. ISO 9001, 14001 or 45001) would be an advantage