Office Manager

Our client, a well-established construction contractor delivering refurbishment, retrofit and new build projects across the Midlands, is looking to recruit an experienced Office Manager with experience in the construction sector to oversee the day-to-day running of their busy regional office.

This is a varied and hands-on role requiring previous experience within the construction industry. The successful candidate will support senior management across office administration, HR, finance, procurement and legal compliance while ensuring the smooth operation of the business.

Key Responsibilities

• Manage the day-to-day running of the office and administrative team.
• Act as the first point of contact for site employees and office staff.
• Support the onboarding of new employees, including contracts, inductions and right-to-work documentation.
• Maintain employee records, training matrices, holiday records and absence management.
• Coordinate recruitment administration and liaise with external recruitment agencies.
• Assist with HR matters, disciplinary procedures and employee welfare.
• Ensure company compliance with employment legislation and internal policies.
• Maintain construction accreditations, insurances and company compliance records.
• Manage health & safety documentation, training records and certification.
• Support procurement activities, including raising purchase orders, managing supplier accounts and coordinating material orders.
• Liaise with suppliers and subcontractors regarding orders, invoices and account queries.
• Assist the finance department with purchase ledger, sales ledger, invoice processing, payroll information and credit control.
• Support contract administration and maintain project documentation.
• Ensure legal documentation, subcontract agreements and company records are maintained accurately.
• Produce reports for senior management and assist with business administration projects.
• Continually review office systems and implement process improvements.

Requirements

• Previous experience as an Office Manager within the construction industry is essential.
• Strong knowledge of HR administration and employment processes.
• Experience supporting finance functions, including invoice processing and purchase ledger.
• Understanding of procurement processes within construction.
• Knowledge of construction compliance, health & safety documentation and legal requirements.
• Excellent organisational and communication skills.
• Ability to prioritise multiple tasks in a fast-paced environment.
• Strong IT skills, including Microsoft Office, particularly Excel and Word.
• Professional, proactive and able to work using your own initiative.
• Full UK driving licence.

Desirable

Experience working for a main contractor or refurbishment contractor.

Familiarity with CIS, subcontractor administration and payroll processes.

Knowledge of Constructionline, CHAS, SMAS or other industry accreditations.

Experience supporting ISO management systems.

Experience using Sage, Xero or similar accounting software.

What''s on Offer

Competitive salary.

Company Bonus Scheme

Company pension.

Long-term career progression.

Stable and supportive working environment.

Opportunity to play a key role within a growing construction business delivering projects across the Midlands.