Office Coordinator

Are you highly organised, proactive, and confident in supporting senior leadership with day-to-day coordination?

Our client, a growing and dynamic business, is seeking an Office Coordinator to support the smooth running of their operations. This is a key administrative role with a strong focus on supporting the COO and senior leadership team, ensuring day-to-day activities are well coordinated and efficiently managed.

This is an excellent opportunity for someone who enjoys a broad, hands-on role combining office coordination, facilities support, and PA responsibilities within a fast-paced and collaborative environment.

Key Responsibilities

• Provide direct administrative and coordination support to the COO and Chairman, including diary management, travel arrangements, and meeting coordination.
• Act as a central point of contact for day-to-day office operations, ensuring smooth and efficient business support.
• Prepare meeting rooms, coordinate board meetings, and arrange refreshments and visitor logistics.
• Coordinate office facilities, including maintenance, contractors, cleaning schedules, and general upkeep.
• Manage office supplies and ensure a well-organised and professional working environment.
• Maintain compliance records and support administrative aspects of Health & Safety processes.
• Assist with onboarding administration, employee records, benefits coordination, and training logistics.
• Support payroll inputs, timesheets, and general people administration tasks.
• Coordinate internal events and social activities.
• Follow up on actions and tasks to ensure nothing is missed and priorities are managed effectively.
• Provide general administrative support across the business as required.

Key Skills & Experience

• Previous experience in an Office Coordinator, PA, or administrative support role.
• Experience supporting senior stakeholders (e.g. COO, Directors, or Executives).
• Strong organisational skills with the ability to manage multiple priorities.
• Excellent attention to detail and a proactive, problem-solving approach.
• Confident communicator with strong written and verbal skills.
• Ability to work independently while also collaborating with wider teams.
• Strong IT skills, including Microsoft Office.
• Experience coordinating facilities or office operations is desirable.

Additional Information

• Full-time, Monday–Friday, 7:30am-4pm/8:30am-5pm
• Office-based role
• Opportunity to work closely with senior leadership
• Varied and dynamic role within a growing business
• Supportive and collaborative working environment

To express interest in this promising role, kindly forward your latest CV, detailing your present or most recent remuneration package and any notice period you might have. For a discreet, detailed discussion about the role, you can reach out to Shanelle Bowyer at (phone number removed). Alternatively, connect with us on LinkedIn via the following link: (url removed)/

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